- Prepare department wise and project wise budget – forecast
- monitoring the new projects/activities coming under the budget and raise alarm if its outside budget
- monitoring ongoing projects and budget consumed to watch the overall budget consumption. Raise alarm where necessary
- Department level production budget
- monthly and quarterly report on budget consumption
- monthly and quarterly report on productivity at team level
- Prepare & release reports on time for Quarterly Business reviews, Semesteral department performance review as well as any on the go requirement
- Sharing Department's status
- Following up on headcount & hiring to ensure its aligned with local and global strategy. Raise alarms where needed.
- ensure awareness on Clarity and related topics to all staff
- ensure timely reminders and important timelines are shared with all staff
- Monthly completion status shared with managers
- Be in synch with central PMO for any information related to the lab, reverting on gaps
- Raising alarms wherever employees have unjustified non project activities
- To ensure implementation and follow up for processes
- Local Operational KPI calculation
- Project Master is up to date and available
- Other processes as applicable
- Weekly Management meeting
- Business review
- Strategic board meeting
- Follow up and ensure implemtnation of OKR framework in the lab
- Domain retrospective at lab level for all key identified projects
- Preparing the Internal audit roadmap for the year and planning synch meeting with all auditors
- facilitation to teams and support in implementation
- Ensure Audits are happening as per the roadmap and reports ar available to the auditee
- Support Extended process auditors to ensure the audits are conducting timely
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Project Manager - Gurugram, India - Orange Business Services
Description
about the role
key accountabilities
key result / decision areas (outcomes)
Ensuring budget notification is respected considering lab level objective set by the senior management by
Monitoring Capacity and actual utilization
Monthly monitoring of lab level capacity, planned utilization and actual utilization achieved
Keeping an up-to-date repository of projects underway and lead by India lab
Ensure proactive actions to ensure the lead by lab on projects and program
Project list of all the current and planned project with project managers assignment
Work closely with project/Program managers to add more project to project lead by India lab
Dashboard and Reporting
All the dashboards and reports are readily available
Ensuring Clarity (timesheet management toom) is completed timely and related lab level objectives are achieved by
Completion of Clarity and efforts on projects are respected as per lab objectives
Ensuring local processes and practices are implemented by
Processes are implemented
Ensure various lab level meetings and forums are planned and animated in timely manner with planned agenda.
Meeting invites are shared timely with agenda prepared
Support in various Managerial objectives follow up like
Timely follow up on OKRs and Domain retrospective to ensure their implementation.
Digitalization of processes : All the lab operation processes are digitalised using defined tool/portal
Processes are digitalised in portal
To ensure awareness and implementation of Quality management by
Internal Process audit roadmap preparation and publish
Year end lab level audit results are prepared and published.
Working closely with Communication and administration team to ensure a smooth functioning of the lab
Lab operations support the lab day to day needs in a smooth and professional manner
Represent lab in Central PMO forum as well as be the point of contact for OIC India PMOs for Lab project matters
Available with the information needed
about you
knowledge and abilities
Efficiency and ability to follow processes & suggest improvements
Knowledge and experience of Microsoft packages, including Project, Powerpoint, Word and Excel
Strong communications skills, both written and verbal
Understand the importance for detail and organisation
Skill at managing stakeholder groups
Customer centric approach
Problem solving and investigation capabilities
Mentoring and coaching skills
Experience of programme co-ordination/administration
Experience of managing small projects, or exposure to the end to end project lifecycle, or managing substantial parts of the project lifecycle
Experience of working within a structured project management framework
additional information
Good to have : French language level B1
contract
Regular