Hardikkumar Prahladbhai Patel

I have excellent experience in  University administration since 2014, along with University Administration I have 8 years of teaching, research experience in the Ganpat University.  

Experience: 

                  As on 1st February 2023

1. Head of Procurement Department at Ganpat University. Administrative Experience as Deputy Registrar

10 years and 6 moths Procurement experiences

Role and Responsibility: 

• Develop and communicate a procurement business plan; establish, communicate, and implement long-term goals for the department in order to promote effectiveness and efficiency.
• Develop, communicate, and administer procurement team performance and development plans and appraisals.
• Serve as the primary contact for procurement related questions, training, policy and procedure interpretation and alignment by all departments.
• Oversee contract development and administration.
• Develop and implement procurement-related training programs for the procurement team and organization.
• Manage current procurement policies, procedures and programs with a focus on their ability to enhance organizational value and efficiency; meet regularly with respective departments regarding procurement for their understanding and/or recommendations to enhance policies, procedures and develop, communicate and implement new/revised policies, procedures and programs as needed.
• Develop a centralized procurement program that adds value and efficiency to the organization.
• Process purchase orders; develops bids and proposals; and reconcile any invoice discrepancies.
• Initiating and execution of tendering process for purchase of different items for university. 
• Tender evaluation and preparation of comparative statements.
• Execution of purchase by issue purchase order to the vendor as per our terms and conditions. 
• Development of document which are routinely used in the purchase process like vendor registration, vendor inspection report, 
• Development of Store Keeping Systems and validation of it.
• Take part in the development of software systems which are used in starting from online tendering process, purchase process, inventory management and store management system. 
• Auction Process initiation and getting profitable deal for the Institutes. 

Skills:

1. Interpersonal Skills
2. Negotiation Skills
3. Result Focus
4. Financial Acumen
5. Cost Management Skills
6. Contract Management Skills
7. Category Management Skills
8. Strategic Sourcing Skills
9. Project Management
10. Technological Skills
11. Analytical Skills
12. Presentation Skills
13. Risk Management Skills

Procurement Training: 

Academic Responsibilities:

      Deputy Registrar in Academic and Administration section of Ganpat University. 

• To maintain students’ affairs effectively and shall arrange for the preparation of Academic Calendar and implement it accordingly.
• To dispose of all daily applications regarding (i) Credit transfer (ii) Extensions (iii) Semester Freeze (iv) Case of re-admission (v) Fee Installment and Fee Extension (vi) Cases of Grade Review and Registration of Add or Drop of defaulter students
• Report about students expulsion on academic grounds, semester-wise new intakes, programme-wise dropouts with reasons, list of students who have failed to complete their programme.
• Prepare different statistical reports pertaining to students who have failed to complete their programme.
• Oversee formation of Board of Studies, Programme Committees and Faculties of different Institutes and do follow-up regularly and shall maintain proper records.
• Assist the Deputy Registrar, Registrar for conducting meetings of Academic Council in consultation with the Principal/Dean/Institute Head(s) and shall keep records of the minutes held from time to time.
• Arrange coordination of meetings of various authorities of the University and initiate preparing Notices, Agenda and Minutes and circulate to all concerned.
• Carry out any other tasks as may be assigned by the Deputy Registrar and Registrar.
• Preparation of various agenda / minutes etc. for the statutory committee /non-statutory committee meeting of the university.
• Assist and coordinate university enrolment/registration as well as management Quota / NRI / PIO admission related matters.
• Supporting university Ph.D. work & Ph.D. entrance test exam related activities.
• Handling admin work during university special functions like convocation, youth festival & other cultural programmes.
• Establishment and execution of the process of the organization.
• Proper management of the various files in the admin section of university.
• Coordinating for creation of all type of forms required under this section like leave report form, application form for the recruitment etc.
• Preparation of the agenda and minutes reports required in statutory bodies like Board of Governance and academic council.
• Interaction with the clerical staff of the constituent institutes/departments for getting various data for university.
• Preparation of Documentation as per requirement during approval of different courses from UGC (University Grant Commission) and AICTE. 
• To assist Deputy Registrar, Registrar and Vice chancellor regarding on going work.
• Development of University Policies for justified and smooth working environment. 
• Preparation of supporting documents for running policies at grass root levels of University.
• As Assistant Registrar in the Administration section develops and setup process for admission to awarding of degree to the students during convocation. 
• Streamline the Admission, eligibility, enrollment, transfer and migration process of the students. 
• As Procurement officer preparation of university policies for procurement various items. 

1. Teaching experience 

7 years and 11 moths including 6 year Post Graduate experience

• Assistant Professor, Dept. of Pharmacognosy, S K Patel College of Pharmaceutical Education & Research, Ganpat University.
• I teach and guide B.Pharmacy, M.Pharmcy student, taking classes and practical.
• I have appointed as student attendance coordinator, also I have one of the coordinator of students sports activities From August 2006 to June 2014