Magesh Jagan

Ready to relocate immediate

Galfar Engineering and Contracting SAOG – Muscat, Sultanate of Oman as Officer(Payroll), Feb’2010 to Present

• Recruitment & Selection

• Provide documents related to Staff Recruitment (MRF, JD, Approved Organization Chart) to initiate sourcing.
• Coordinate with Recruitment Department to obtain suitable CVs and resubmit the shortlisted CVs back to Corporate HR for scheduling interviews.
• Receipt of documents after interview for final review by the Unit Head and re-submitted to Corporate HR for issuing offer letter to the selected candidate.
• Ensure immediate mobilization of the candidate upon receipt of the employment visa.
• Ensure timely deployment of manpower based on the business plan and monthly projection and resource deployment plan.

• Employee Relation Management 

• New Employee Induction
• Familiarization of new employees with company policies and practices.
• Facilitation of employees in the regard of working environment, grievances etc.
• Handling benefits like Accommodation & conveyance for employees.

• Payroll Process (Integrated Payroll Application System – INPAG System) 
• Daily attendance updation and verification through ATMS (Activity & Time Management System)
• Monthly salary processing for staff & workers.
• Preparation of document for Leave, full and final settlement.
• Submission of statement related to various allowances of employees to F&T on monthly basis for payment along with salary.
• To intimate the concerned authorities regarding abnormal overtime hours. 
• Leave and End Services

• Maintenance of Annual Leave Schedule Plan of Staff& workers in the Unit.
• Receipt of leave application from site, verification of proposal (For Staff Only), obtain approval from the authorized signatory and submit to HR along with deployment and Clearance.
• Receipt of ticket of Workers, intimation to employee and timely mobilization from site for departure.
• Receipt of Resignation letter from Site.
• Discussion with Staff and workers up to Charge hand level to identify the reason for leaving, appraise Unit Head to see the possibility of retaining the employee.
• Confirmation of Unit head decision on acceptance of resignation of Staff and submit to Corporate HR along with Exit notification for further process.
• Submission of clearance and timesheet to Corporate HR for processing the final settlement and repatriation

• Administration & Miscellaneous

• Arrangement of accommodation for new employees and leave return employees.
• Arrangement of transportation airport drop and pickup.
• Arrangement of Hotel Accommodation & Transportation for Guest’s.
• Periodical site visits to understand the concerns of the employee and taking it to the Unit’s Management for redressals.
• Supporting to renew Employment Visa & Family Joining/Visit Visa.
• Preparation of Salary Certificate, Employment Certificate, Experience Certificate, Assignment Letter for Bank & Address Confirmation certificate.
• Coordination with Internal & External authorities for departing of deceased employee to his hometown for final rites.

Key Result Areas:

• Responsible for the Unit Payroll.
• Responsible for End-to-End Staff and Workers Recruitment.
• Expertise in Recruitment Life Cycle – Sourcing, Screening, Scheduling, Negotiation, Offer Processing, & Joining Formalities.
• Strong Experience in Preparing Reports.
• Processing Recruitment activities through in-house Platforms.

 Previous Experience

• Oasis Residential Resorts (Part of the Saad Group) – Al Khobar Eastern Province. Kingdom of Saudi Arabia -

Personal Assistant and Office secretary, 03.05.2007 to 05.05.2009

• Acted as the manager's first point of contact with people from inside and outside the organization. 

• MEL SYSTEMS & SERVICES (PART OF THE MURUGAPPA GROUP) – Chennai. India - Secretary to Commercial Manager, 14.09.2005 to 27.04.2007

NEST N’ SOLUTIONS – Chennai, India - Secretary to Operations Manager, 06.09.2004 to 25.08.2005

• Diploma in hospitality & Human Resource management
  2 Years Diploma Course from Trade Wings Institute of Management, in April 2003.