NANDINI NAVALE

Administration & Facility Management

Responsible for overseeing all aspects of day-to-day operational support, including planning, organizing, and improving administrative processes.

• AMC Management - Oversee the renewal and management of Annual Maintenance Contracts (AMCs) to ensure uninterrupted facility operations.
• Preventive Maintenance - Schedule and execute regular preventive maintenance activities to enhance equipment longevity and minimize downtime.
• Housekeeping Supervision - Supervise housekeeping services to uphold high standards of hygiene, cleanliness, and workplace presentation.
• Cafeteria and Canteen Oversight - Manage cafeteria and canteen operations, ensuring quality, compliance with food safety standards, and employee satisfaction.
• Facility Services Coordination - Coordinate all facility-related services to ensure the smooth, efficient functioning of the premises.
• Health and Safety Compliance - Ensure strict adherence to all applicable health, safety, and regulatory standards to maintain a safe and compliant work environment
• Regulatory Compliance - Oversee government-mandated inspections and certification processes to ensure full regulatory compliance and mitigate operational risks.
• Budget Management - Prepare and control budgets for administration and facility management activities, ensuring cost-effectiveness and strict compliance with approved financial plans.
• Modernization & Process Improvement - Identified and implemented technical enhancements in process development to drive cost-effectiveness, foster innovation, and enable future automation in facility management operations.
• Team Leadership - Motivate and lead facility personnel to achieve high performance, operational excellence, and strict adherence to company standards and policies.

Travel Administration

Responsible for ensuring the seamless execution of both international and domestic corporate travel, including:

• End-to-end management of employee travel arrangements like flight bookings, accommodations, and transportation
• Ensuring compliance with travel policies and budget guidelines
• Providing timely support for any travel-related issues or adjustments
• Handling travel documentation, visas, and other formalities

Telecom Management

• Manage the group's telecom systems to guarantee uninterrupted, cost-effective communication.
• Lead Telecom Management initiatives across the group to maintain reliable and scalable communication networks.
• Ensure smooth communication within the group by managing and optimizing all telecom services and infrastructure.

Employee Engagement

• Develop and execute employee engagement strategies aligned with organizational goals.
• Plan and organize engagement activities such as Annual Days, Family Days, Town Halls, Brand Launches, Global Meets, team-building events, wellness programs, and recognition ceremonies.
• Manage vendor relationships for event organization, ensuring cost-effectiveness and high-quality service.

General Insurance and Risk Management

• Managed the General Insurance portfolio for Astarc Group, ensuring comprehensive coverage of all properties, assets, and stocks.
• Identified and assessed risks related to Standard Fire, Marine, and Business Interruption perils, and designed customized insurance policies to provide optimal risk protection.
• Developed and structured Group Mediclaim insurance plans to maximize benefits for employees, including the integration of Group Personal Accident (GPA), Critical Illness (CI), and Group Term Life (GTL) covers.

Talent Acquisition             

• Sourcing and Talent Acquisition: Utilize various platforms such as job portals, professional networks, and headhunting methods to identify and source potential candidates.
• Screening and Evaluation: Conduct initial screening based on candidates’ qualifications, skills, experience, and cultural fit. Coordinate and conduct interviews to assess suitability for open positions.
• Stakeholder Collaboration: Work closely with Line Managers to understand staffing needs and provide insights aligned with industry best practices.
• Talent Attraction Initiatives: Manage job postings and implement internal referral programs to attract top talent.
• Offer Management: Lead the negotiation process with candidates, manage offer rollouts, and ensure smooth acceptance and onboarding processes.

Project Management 

• Develop and implement project plans, timelines, and budgets for facility-related initiatives, including new constructions, renovations, and relocations.
• Collaborating with architects, contractors, and other vendors to ensure project specifications are met according to the timelines decided.
• Ensure that projects are comply with health and safety regulations, and environmental standards.
• Monitor project expenditures, procurement processes, and ensure cost-effectiveness throughout the project lifecycle.
• Work closely with architect & civil engineering team for successfully completion for each project.

Major Achievement –

• Successfully processed and secured U.S. visas, including H-1B, L-1, and L-2 categories, ensuring compliance with immigration regulations and timely approvals.
• Achieved a 100% success rate in visa processing and travel arrangements over the past 10 years, with zero rejections.
• Spearheaded the launch of an online application portal for Cash Expenses Management across all locations, significantly reducing manual data entry and eliminating duplication of work. Integrated the portal with SAP, streamlining payment processes and enabling one-click access to expense reports.
• Led the successful launch of the MakeMyTrip MyBiz Portal for Astarc Group, encompassing policy framework development, approval matrix design, employee data mapping, agreement finalization, API integration for invoicing, system testing, and go-live execution.
• Designed and implemented a digital Visitor Management System for the Corporate Office and plants, streamlining entry and exit processes for ease of use. The system effectively eliminated unplanned and unidentified visitor entries, enhancing security and operational efficiency.
• Successfully organized large-scale corporate events, including Annual Day celebrations for ~800 employees annually, a Global Meet in Mumbai with 200 participants from around the world, and an International Global Meet in Graz, Austria for 50 senior members — demonstrating strong event management, cross-cultural coordination, and organizational leadership skills.

Administration & Facility Management

Travel Administration

Telecom Management

Employee Engagement

General Insurance and Risk Management

Project Management 

• PGDBA from Welingkar Institute of Management Development & Research (June 2011, specialization in HR)