Executive Secretary - Mumbai, India - Recruitment Mantra HR Consultancy & Recruitment Agency

Description

Hiring Executive Secretary to CMD for Cupid Ltd

Responsibilities:

1. Provide comprehensive administrative support to the Managing Director, including managing calendars, scheduling meetings, and handling correspondence.
2. Coordinate and manage travel arrangements, including booking flights, accommodations, and transportation.
3. Prepare and organize documents, reports, and presentations for meetings and other business activities.
4. Act as a liaison between the Managing Director and internal/external stakeholders, ensuring effective communication and follow-up on tasks.
5. Assist in the organization and coordination of company events, conferences, and other special projects.
6. Maintain confidentiality and handle sensitive information with discretion and professionalism.
7. Manage and prioritize multiple tasks simultaneously, ensuring deadlines are met and priorities are clear.
8. Conduct research and gather information as required to support the Managing Director in decision-making processes.
9. Assist in the preparation of expense reports and other financial documentation as needed.
10. Perform general administrative tasks such as filing, photocopying, and data entry to support the smooth functioning of the office.

Requirements:

1. Bachelor's degree in Business Administration or related field preferred.
2. Proven experience as an Executive Assistant or similar role, preferably supporting senior management.
3. Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
4. Strong communication skills, both written and verbal, with the ability to interact professionally at all levels.
5. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
6. Ability to maintain confidentiality and handle sensitive information with discretion.
7. Flexibility and adaptability to changing priorities and deadlines.
8. Detail-oriented with a high level of accuracy in work.
9. Proactive and resourceful approach to problem-solving.
10. Knowledge of office management systems and procedures.

• Job Location: Mumbai
• Annual CTC: Lakhs / PA