Executive Assistant To Director - Pune - confidential

    confidential
    confidential Pune

    2 days ago

    Full time
    Description

    Responsibilities

    Cross-Functional Execution & Coordination

    • Finance & Asset Management: Coordinate with internal finance teams and external consultants to manage documentation, MIS reports, vendor payments, and cash flows.
    • Secretarial Compliances: Liaise with Company Secretaries for ROC filings and other statutory requirements. Ensure timely documentation and maintain compliance calendars using project tracking tools.
    • Legal & IPR: Interface with legal/IPR consultants for contract tracking, trademark
    • filings, and agreement renewals. Manage documentation through tools like Click Up and own routine follow-ups.
    • Strategy & Risk Planning: Support strategy projects by documenting plans, maintaining
    • trackers, and collating consultant/investor updates. Assist in creating strategic documents and investor decks.
    • Stakeholder Management: Serve as a communication bridge between the Director and internal/external stakeholders. Manage updates, follow-ups, and reports via email, WhatsApp Business, and other tools.
    • Branding Support: Coordinate with branding teams and external agencies to ensure timely deliverables.

    Executive Assistance & Administrative Support

    • Calendar Management: Maintain and prioritize the Directors daily/weekly schedule
    • and appointments.
    • Meeting Preparation: Research and prepare data, background notes, and talking points in advance.
    • Communication Support: Draft, respond to, and manage email communication and
    • document follow-ups.
    • Documentation & Slides: Create high-quality presentations, strategic notes, and
    • meeting summaries.

    Key Skills and Competencies

    • Excellent project coordination and follow-up ability
    • Strong written and verbal communication in English and Hindi
    • Attention to detail, documentation discipline, and structured thinking Ability to multitask and manage multiple stakeholders
    • Proficiency in Excel, presentation tools, and digital communication platforms
    • High ownership mindset with proactive problem-solving

    Qualification

    • Proven experience as an Executive Assistant or similar role, ideally supporting
    • senior leadership.
    • Excellent organizational, communication, and interpersonal skills.
    • Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
    • Ability to multitask, prioritize, and maintain a high level of accuracy and attention
    • to detail.
    • Discretion and confidentiality are essential.

    Technology Proficiency (Expected):

    • Project Management Tools: ClickUp, JIRA, Notion (or equivalent)
    • Office Tools: Microsoft Suite, Google Workspace
    • Communication Tools: WhatsApp Business, Zoom, Teams, Google Meet
    • AI Tools: ChatGPT, Gemini (for drafts, analysis, documentation)
    • Design Tools: Canva, Figma (for basic review and coordination)

    Attitude & Approach:

    • We seek a professional who blends discipline with warmth, and ownership with humility. The
    • ideal candidate:
    • Operates with high accountability and attention to detail
    • Communicates with clarity, maturity, and respect
    • Brings a strong learners mindset to understand new domains quickly
    • Is punctual, reliable, and consistent in delivery
    • Remains calm and focused under pressure

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