Personal Secretary - Noida, India - Propacity

Description

Job Description

• Greet and welcome visitors in a courteous and professional manner.
• Answer and direct incoming calls promptly and efficiently.
• Manage the reception area, ensuring it is clean, organized, and presentable.
• Assist visitors with inquiries and provide information about the company.
• Schedule appointments and maintain calendars for meeting rooms.
• Receive, sort, and distribute incoming mail and deliveries.
• Coordinate with various departments to ensure smooth communication and workflow.
• Assist with basic administrative tasks such as filing, photocopying, and data entry.
• Monitor and maintain office supplies inventory, placing orders as needed.
• Assist with special projects and other duties as assigned by management.

Qualification

• Proven experience as a Receptionist or similar role.
• Excellent communication and interpersonal skills.
• Professional appearance and demeanor.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook).
• Ability to handle stressful situations with poise and remain calm under pressure.
• High school diploma or equivalent; additional certification in Office Management is a plus.
• Prior experience in customer service or hospitality industry preferred.
• Familiarity with telephone systems and office equipment.
• Ability to work independently and as part of a team.