- Contact information for Principal monthly phone lists
- season's greetings to the rich contacts of the Principal
- do the data entry, prepare presentations, make reports whenever required
- flexibility to work in other roles as required in the project phase
- undertake any other reasonable tasks as directed
- and Provide electronic media supplies
- team outings, lunches, team meetings
Hiring Executive Assistant to Principal at Vibgyor School, Horamavu - Bengaluru, India - Ampersand Group
Description
Role: Executive Assistant (EA) to Principal
Experience: 1 – 3 years school experience in handling PA duties and handling CBSE / ICSE portals
Salary range: 3 lakhs to 5 lakhs per annum
ONLY IMMEDIATE JOINERS LOCATED IN BANGALORE NEED TO APPLY
FEMALE CANDIDATES PREFERRED
Email CVs to:
JOB DESCRIPTION – PA TO PRINCIPAL
About Us
Established in 2004, we are a chain of schools offering national and international curriculums across 36 schools pan India. With our well-researched curriculum, modern teaching methodologies and wide range of extra-curricular activities and facilities we constantly strive to enthuse our students with fascinating learning experiences every single day.
Role
PA to Principal
Department
Principal's Officer
Designation
Executive/Senior Executive
Band and Grade
E2/E3
Location
School
Reporting to
Principal
Primary Purpose
The Personal Assistant is responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.
Key Responsibilities
Primary Responsibility:
Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Works closely and effectively with the Principal to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Handle academic and non-academic duties and ensure accurate and timely completion of tasks
Prepare invoices or financial statements and provide assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned
Preparing MIS Reports/ Presentations for meetings
Assisting principal in organizing the conferences and other training workshops
Secondary Responsibility:
Desired Qualification
Degree in business administration or relative field
Experience
Proven experience of 3-4 yrs as executive secretary or similar administrative role
Expected Competencies
Time-management and
Proficient in MS Office and "back-office" software (e.g. ERP)
In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
Familiarity with basic research methods and reporting techniques
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities
Integrity and confidentiality
Multitasking abilities
Skills and Knowledge
Interpersonal communication
Time Management
Event Management
Writing
Critical Thinking