Executive Assistant - Bengaluru, India - Exotic Innovations Private Limited

Description

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Administrative support to the DCEO to facilitate smooth operational functioning of their day to day responsibilities.
• Act as the point of contact among DCEO and the employees, clients and other external partners.
• Manage information flow in a timely and accurate manner.
• Coordinate complex scheduling, calendar management and email management for the DCEO.
• Manage DCEOs travel logistics and activities, including flights, accommodations and transportation.
• Format information for internal and external communication memos, emails, presentations, reports.
• Take minutes during meetings.
• Screen and direct phone calls and distribute correspondence
• Maintain professionalism and strict confidentiality with all information.
• Rack DCEOs daily expenses and prepare weekly, monthly or quarterly reports

Qualifications

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills