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    Associate Secretary - Bengaluru, India - Azim Premji Foundation

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    Description
    Azim Premji Foundation

    The Azim Premji Foundation is unwaveringly committed to promoting equity, justice, and sustainability. These fundamental values call for decisive action, continuous learning, community involvement, and accountable governance. It is akin to revitalizing the fervor that fueled the nation's struggle for independence. Our initiatives are steered by this powerful vision, acknowledging the substantial challenge at hand. While we heed the voices of doubt and caution, the significance and immediacy of our mission demand wholehearted dedication.

    Our approach at the Foundation is marked by:

    • Creation of knowledge and expertise in education and development domains through Azim Premji University.
    • Practical collaboration with the Government, establishment of district resource centers, and operation of Foundation-owned schools.
    • A vast network of partners sharing our principles and commitment to driving social change, catalyzed by the Foundation.
    • Advocacy and communication efforts with far-reaching impact and depth.

    Realizing the Foundation's overarching vision necessitates the involvement of numerous skilled professionals dedicated to societal transformation. Currently active in over seven states nationwide, the Foundation envisions expanding its impact further.

    About the Role:
    The incumbent will report to one or multiple functions within the Foundation. This role entails providing administrative support to all managers by managing information, task requests, and secretarial duties.

    Role Title:
    Associate Secretary

    Job Responsibilities:
    • Provide daily secretarial support by organizing administrative and logistical tasks efficiently.
    • Manage calendars, plan and coordinate meetings, and track pending appointments.
    • Arrange and manage travel logistics for Function Heads, including overseas travel planning, ticket booking, accommodation, and visa coordination.
    • Handle expense management processes, ensure timely reimbursements, and maintain accurate records.
    • Keep track of pending tasks and follow up with reminders.
    • Review and prioritize incoming communication and correspondences.
    • Independently oversee offices during absences, staying updated on ongoing tasks.
    • Offer a professional interface to callers and visitors.
    • Prepare written and electronic correspondence, maintain filing systems, and manage databases.
    • Plan and coordinate events and conferences.
    • Handle confidential information discreetly.
    • Perform general clerical duties as needed.

    Qualification and Experience:
    • Bachelor's Degree is required.
    • Minimum of 3 years' experience in a similar role.

    Skills and Attributes:
    • Strong verbal and written communication skills, active listening, and reading comprehension.
    • Proficiency in Microsoft Office and general computer skills.
    • Excellent interpersonal skills and ability to collaborate effectively.
    • Punctual, detail-oriented, willing to learn, and able to handle pressure.
    • Experience in maintaining records and upholding confidentiality.
    • Effective organization, time management, and planning skills.

    Work Location: Bangalore

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