Executive Assistant OR Personal Assistant - Ahmedabad, India - Nibodhah
Description
Job Role:
Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
Prepare internal and external corporate documents for team members and industry partners
Schedule meetings and appointments and manage travel itineraries
Filing and retrieving corporate records, documents, and reports.
Uphold a strict level of confidentiality
Acting as the point of contact among executives, employees, clients and other external partners
Managing information flow in a timely and accurate manner
Managing executives calendars and set up meetings
Make travel and accommodation arrangements
Rack daily expenses and prepare weekly, monthly or quarterly reports
Format information for internal and external communication memos, emails, presentations, reports, invoices letters, and other documents.
Take minutes during meetings
Screen and direct phone calls and distribute correspondence
Researching and conducting data to prepare documents for review and presentation
Help preparing for meetings.
Greeting visitors and deciding if they should be able to meet with the Chairman.
Using various software, including word processing, spreadsheets, databases, and presentation software.
Opening, sorting and distributing incoming faxes, emails, and other correspondence.
Provide general administrative support.
Requirements and skills
Work experience as an Executive Assistant, Personal Assistant or similar role
Excellent MS Office knowledge
Outstanding organisational and time management skills
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Excellent verbal and written communications skills
Discretion and confidentiality
Professional level verbal and written communications skills.
Ability to organise a daily workload by priorities.
Must be able to meet deadlines in a fast-paced quickly changing environment.
A proactive approach to problem-solving with strong decision-making skills.