Administrative officer - Thoothukudi, India - CIEL HR Services

Description

Administrative Officer - Salt Industry

Job Summary:

As an Administrative Officer in the salt industry, you will oversee various administrative functions to ensure smooth operations within the organization. Your role involves managing office activities, coordinating administrative tasks, and providing support to different departments. The Administrative Officer plays a crucial role in maintaining efficiency, compliance, and organizational effectiveness in the salt production and distribution operations.

Key Responsibilities:

• Office Management:
• Oversee daily office operations, including managing office supplies, equipment, and facilities.
• Coordinate office maintenance, repairs, and security arrangements as needed.
• Administrative Support:
• Provide administrative support to management, department heads, and staff members.
• Handle correspondence, phone calls, emails, and inquiries, redirecting them as appropriate.
• Document Management:
• Maintain and organize electronic and physical filing systems for documents, records, and reports.
• Ensure accuracy, completeness, and confidentiality of sensitive information.
• Meeting Coordination:
• Schedule and coordinate meetings, appointments, and events for executives and team members.
• Prepare meeting agendas, take minutes, and distribute relevant materials as necessary.
• Data Entry and Reporting:
• Enter data into databases, spreadsheets, and other systems accurately and efficiently.
• Generate reports, presentations, and statistical analyses as required by management.
• Human Resources Support:
• Assist with HR-related tasks such as recruitment coordination, employee onboarding, and personnel file management.
• Support payroll processing, benefits administration, and employee relations activities.
• Financial Administration:
• Assist with financial tasks such as invoicing, expense tracking, and budget monitoring.
• Coordinate with accounting staff to ensure accuracy and compliance with financial procedures.
• Regulatory Compliance:
• Ensure compliance with relevant regulations, policies, and procedures governing the salt industry.
• Assist with obtaining permits, licenses, and certifications as required.
• Customer Service:
• Provide support to customers, suppliers, and stakeholders by addressing inquiries, resolving issues, and coordinating communications.
• General Support:
• Assist with ad-hoc projects, research tasks, and special assignments as assigned by management.
• Collaborate with team members to achieve organizational goals and objectives.

Qualifications:

• Bachelor's degree in Business Administration/ Management/Accountant, or a related field.
• Minimum 10 to 15 Years Experience
• Age Limit - Min 35 to 40
• Proven experience in administrative roles, preferably in an industrial or manufacturing environment.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Proficiency in office software applications (e.g., Microsoft Office Suite, Google Workspace).
• Excellent communication skills, both verbal and written.
• Attention to detail and accuracy in data entry and documentation.
• Ability to work independently and collaboratively in a team environment.
• Knowledge of relevant regulations and compliance requirements in the salt industry is a plus.
• Salary Negotiable Based on Experience

Working Conditions:

• Office-based work environment with regular business hours.
• Occasional flexibility in working hours may be required to accommodate special projects or events.
• Interaction with various stakeholders including employees, management, customers, and suppliers.

Contact HR

Drop your cv to

Job Types: Full-time, Permanent

Salary: Based on Experience