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    Lead - Office Administration - pune, India - Etraveli AB

    Etraveli AB
    Etraveli AB pune, India

    1 week ago

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    Description

    Etraveli Group is the globally leading company for tech solutions and fulfillment capabilities for online sales of flights. We are here to solve complexity, by connecting millions of flights and travelers across the globe, from search and selection to trip and beyond. We hold consumer online travel agency brands like Mytrip, GoToGate & Flight Network and serve with flights. Etraveli Group has also established strategic partnerships with companies like Skyscanner, Google Flights, TUI, etc.

    Every day we strive to make the world smaller for our customers and bigger for our people. Our diverse team of more than 2300 passionate professionals is what makes us the industry's tech wonder and the best in the world at what we do. Our major offices are in Sweden (HQ), Canada, Greece, India, Poland.

    Location: Pune

    Duties & Responsibilities:

  • Enhanced facility services, safety, and quality, while preventing cost overruns by developing vendor contract specifications, tracking/evaluating risks, and controlling processes.
  • Management of various external vendors and collaboration with several stakeholders at multiple levels of the organization.
  • Ensure that the offices are in line with global branding and global facility requirements (style, layout, furniture, facilities offered to employees)
  • Managing office supplies: Maintaining inventory of office supplies, procuring when required.
  • Office events and Activities: responsible to organize employee engagement activities.
  • Responsible for the creation of ID cards, Business cards, standees, banners, posters etc on requests.
  • Formulating budget for administration department; overseeing the budgeting of costs across department
  • Ensure smooth functioning of office spaces at all times; Negotiate & maintain annual maintenance contracts with various vendors for the same and ensure timely payment of all utility bills.
  • Maintaining cleanliness and hygiene, coordinating & ensuring proper maintenance of all office equipment.
  • Overseeing the organizational requirement of internal customers staff headcount, maximum space utilization, interior décor designing, capex approval with cost analyzing factors, etc.
  • Canteen Management: Food at economic cost / subsidized rates while ensuring hygiene and statutory compliance is maintained.
  • Safety Management: Actively involved in conducting regular safety awareness programs, periodic audits, checking firefighting systems, evacuation drills, and Crisis Management. Document regular facility inspections and ensure compliance with health and safety standards.
  • Pest Control: Ensure an effective environment with measures implemented for the upkeep of the Office.
  • Corporate Tie ups with nearby Hotels and Service Apartments
  • Transport Management: responsible for directing, coordinating, planning, and overseeing tasks and operations involving transportation activities. Vendor Contract Management, Monitoring schedules of vehicle drop & pick up.
  • AMCs & Service Level Agreements: Finalizing with reliable contractors ensuring statutory compliance for the execution of aforesaid facilities & servicing works.

    • Requirements

  • Proven experience of a minimum of 6-8 years as an administration specialist along with Managerial exposure.
  • Graduate in business administration or a relative field.
  • In-depth understanding of office management procedures.
  • Familiarity with financial and facilities management principles.
  • Proficient in MS Office.
  • Analytical mind with problem-solving skills.
  • Excellent organizational and multitasking abilities.
  • A team player with leadership skills.
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