Operation and Admin Executive( For Factory) - Ahmedabad, India - Gridbots Technologies Pvt. Ltd.

Description

Managing and coordinating organizational compliant and disciplinary proceedings.

Manage general administration matters and ensure factory asset management.

Prepare company memos and announcements related to factory and HR issues.

Monitor and control the Group communal areas at suitable levels such as pantry, toilets, and offices.

Ensure all factory and vendor bill payments done on time.

Manage Travel Desk, transport and logistics for product deployment, Cab & Hotel booking for guest. All data of booking should be in the record.

Manage and support for official and Govt. event planning and Event management.

Responsible for all facility including inventory of office supplies, Production wearable, Pantry grocery Housekeeping, Hospitality, Pest Controlling, Security, Canteen, Logistics, support to the Maintenance, IT and Finance department.

Manage and coordinate with client or client site for documentation.

Purchase Order, Contract Review & Quotation, Material Preservation, Requisition & Identification

Front office handling & attending Guest, Sending Mail.

Responsible for Material Procure and Distribution and Billing with proper tracker.

Responsible for Access card Allocation with Card Activation and De Activation.

Oversee facilities services, maintenance activities and trades persons or vendors (e.g electricians, Plumber, Scrap etc.)

Perform daily inspection of the facility to ensure HSE (Health, Safety, and Environment) is maintained at the highest level.

Ensure all company assets are used in appropriate manner and group information is held securely.

Manage Other responsibilities ask by management if needed further.

Ensure all company licenses, insurance policies (Inventory, Assets, Vehicles) remain up to date.

Ensure all company legal and regulatory documents are held securely and appropriately protected

Manage staff, preparing work schedules and assigning specific duties.

Ensure all staff visas, passports, labour cards etc. are maintained.

Monitor costs and expenses to assist in budget preparation

Organize and supervise other office activities (recycling, renovations, event planning etc.)

Ensure operations adhere to policies and regulations