Executive - Order To cash - Invoice Creation - Mumbai - confidential

    confidential
    confidential Mumbai

    4 days ago

    Full time
    Description
    • Postgraduate (B. Com/Honors) or a bachelor s degree with relevant experience in OTC Operations.
    • Experience (years):
    • Executive - Graduate with 2 to 4 years of experience
    • Sr Executive Graduate with 4 to 6 years of experience
    • Relevant Experience:
    • OTC or Accounts Receivable (Sales Order Processing)

    Working Hours:

    8.5 hours/day (US Shift)

    Role Summary:

    • Support the Client Finance team in all areas associated with project setup, invoicing, and collections.
    • The role will also require coordinating with the NEC, sales order processing team, collections and credit management team.
    • Qualification Criteria/Work Experience

    Essential:

    • Strong knowledge of OTC project setup, invoicing and collection
    • Working knowledge of SAP Finance module
    • Experience in shared services/customer facing environment
    • Understanding of standard operating procedures
    • Knowledge of system, applications, operating tools, metrics and excel
    • Good communication skills, plus good verbal written presentation skills
    • Flexibility to work within a high growth, rapidly changing environment
    • Ability to self-motivate and initiate change
    • Ability to work with colleagues at all levels
    • Accounts Receivable Responsibilities
    • Primary point of contact for any invoice creation related queries
    • Confirm with Retained Organization (RO) on completion of due billing milestone for invoice creation
    • Coordinate with order processing team at the time of order fulfilment
    • Create invoices as per instructions received from RO and process it further as per standard operating procedures
    • Create accurate invoices based on sales orders, delivery confirmations, or service completion records in SAP
    • Assist in generation of data for invoice, invoice creation, and invoice dispatch
    • Coordinate with RO to understand any discrepancies on invoice creation details
    • Create invoice creation tracker and document relevant details to support invoice monitoring activities
    • Provides relevant inputs to collections and credit management teams to support them carry out their activities
    • Investigate and resolve discrepancies or errors in invoices, including issuing credit/debit notes if needed
    • Work closely with sales, logistics, and finance teams to ensure smooth invoice processing and issue resolution
    • Respond to queries in a timely and accurate manner
    • Create data trackers for supporting monitoring activities
    • Prepares monthly reports
    • Audit data requirement fulfillment by providing requested documents
    • Assist team leader in a timely and appropriate manner with regards to purchase support activities
    • Timeliness: Perform invoice creation tasks as per defined Turn Around Time
    • Accuracy: Ensure 100% accuracy rate in day-to-day activities to ensure Service Level Agreement are met

    Key Skills

    • Sales order processing and Invoice Creation
    • Accounts Receivable Ledger Management
    • Financial Accounting and Reporting
    • Advanced Excel and Spreadsheet Skills
    • SAP ERP and Accounting Software Proficiency
    • Team Player

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