Office Administrator - Hyderabad, India - Jobstronaut

    Default job background
    Description

    Candidates willing to relocate to Dammam, Saudi Arabia may apply.

    The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.

    Responsibilities :

    • Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly.
    • Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings.
    • Manage communication channels, such as phone calls and emails.
    • Supervise office staff, including clerical and administrative personnel.
    • Maintain filing systems and ensure the proper retention, protection, and disposal of records.
    • Manage data entry and other record-keeping tasks.
    • Oversee office supplies to ensure resources are available when needed.
    • Establish and implement office policies and procedures to maintain order and efficiency.
    • Review and update office policies as necessary to reflect changing needs.
    • Assist with budget preparation and track expenditures.
    • Process invoices and manage accounts payable and receivable.
    • Coordinate with building management for office maintenance and repairs.
    • Ensure a safe and clean work environment.
    • Provide regular office operations reports to management and identify areas for improvement.
    • Support the recruitment, onboarding, and training of new employees.

    Qualifications :

    • Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
    • Excellent written and verbal communication skills
    • Ability to multi-task, organize, and prioritize work