Sports Coordinator - Nashik, India - VIBGYOR Group of Schools

Description

Note: SPA Coordinator/Asst. Coordinator would have to take up the responsibility of conducting Fitness and Games Pro actively wherever necessary/applicable.

1. Academics Related

SPA Coordinator is expected to share the responsibility with the Coaches for the emotional and physical well-being of each student in the respective grade levels.

1. Curriculum Implementation
2. Plan for effective delivery of curriculum by means of the Academic SPA Planner
3. Ensure availability of necessary equipment for effective curriculum implementation.
4. Observe sessions in each activity daily.
5. Provide timely feedback to coaches.
6. Ensure uniformity in implementation of the session plans.
7. Maintain the equipment used in implementation and planning.
8. Drafting of Circulars
9. Circular issued by Vertex to be followed.
10. Circular is a combined responsibility of the Centre Head, Grade Level Coordinator and SPA Coordinator.
11. Ensure that the circulars are sent on time.
12. Circulars need to be drafted and approved well in advance.
13. Circulars need to be displayed (on notice boards) for the information of all staff.
14. SPA Coordinators need to be aware of all circulars issued by the school.
15. Maintain a record of all the circulars sent with regards to SPA.

Coaches Administration

1. To provide clarity on the job functions of a coach and to the associated SPA staff.
2. To conduct induction and training for coaches joining at the beginning of the Academic Year as well as for mid-term joiners on the functioning, code of conduct especially on the appearance and dress code.
3. Handhold new joiners for minimum period of 3 – 6 months – narrow down the time frame during the initial stage of joining.
4. Recommend participation of coaches in Training Programme/Meetings/Workshops conducted by the respective board /Association/HOD/School/Vertex.
5. Mentor and train SPA staff to take on challenges and additional responsibilities conducive to their professional growth.

3. Session Plan /SPA Curriculum Planner (Year Plan) (Refer to clause no. 11)

1. Ensure that the coaches' duties are allocated by Astt. Spa Coordinator
2. Assigning of work and provide acknowledgement of the work assigned and completion of SPA Planners.
3. Audit SPA Planner on a weekly basis.
4. Conduct fortnightly planning with the SPA Coaches
5. Ensure Coaches attend Scheduled Monthly Curriculum Workshops with their respective HOD.
6. Recruitment
7. Keep track of any anticipated vacancies.
8. Fill requisition for the same in advance.
9. Assist the Centre Head for the manpower planning for the next term or year.
10. Observe all the new coaches by allocating a demo session, before recruiting and provide appropriate feedback to the HR team.
11. Communicate to Vertex and all concerned on resignation/closure of vacancies.
12. Proxy Management
13. Proxy coach allocation to be done after determining the absence/unavailability of any coach.
14. Students would be distributed for second activity opted by the student.
15. Quality Assurance & Guidance (QAG) and Staff Appraisals

Quality Assurance and Guidance being an integral part of our School, the following steps should be taken:

1. Conduct and follow the audit timeline/Calendar as per the Review cycles.
2. Conduct routine SPA Observations of coaches on a regular basis and provide constructive feedback for observation.
3. Ensure timely initiation and closure of informal observations, Review cycles, Improvement plans and compliance.
4. Keep the Principal informed about the coaches' progress and take necessary steps in case of unsatisfactory performance displayed by the coach / SPA Executive
5. Maintain the records of the SPA observations, improvement plans and also of any counselling or training given and utilize the data during the Term End Appraisal.
6. Conduct timely term end appraisals of coaches and SPA Asstt. Coordinator, Life Guard as per the guidelines.
7. Recommend promotion or detention of SPA staff to the Centre Head.

H. PSA / Summer Camps

1. The SPA Coordinator must Plan PSA / summer camps and must ensure its smooth execution.
2. All bills must be timely submitted for payments along with required supportive documents (ERP, attendance sheet, Agreement copies and Work Sheet).
3. Must ensure registered PSA/S.C participants are issued ID cards.

I. Effective Communication

Be responsible for effective communication and coordination within/with department(s) for smooth conduct of day-to-day SPA functioning and operations.

1. The arrangements, planning and requisitioning for the ISP should be done at least a month/fortnight in advance. P.O approval for registration fees to be provisioned / done well in advance.
2. Parents to be informed about the ISP event through a circular /student handbook note, well in advance.
3. Provide timely data as and when required by Vertex/Cluster, pertaining to the ongoing participations and Team reports.
4. Keep the Principal informed about any specific issue/concern which needs his/her intervention.