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  • Executive Assistant - Jaipur, India - ACCA Careers

    ACCA Careers
    ACCA Careers Jaipur, India

    3 weeks ago

    Default job background
    Part time
    Description

    Job Description

    We are seeking a flexible and proactive Executive Assistant to join our team on a contract basis. This fully remote role offers flexible hours, ideal for someone who is highly organised, self-motivated, and capable of working independently.

    Key Responsibilities

    • Executive Support: Manage executive calendars, coordinate meetings across time zones, prepare agendas, and oversee post-meeting follow-ups. Handle confidential correspondence with discretion.
    • Administrative and Operational Support: Maintain digital filing systems, ensure compliance with retention policies, and support onboarding for new team members by setting up accounts and resources.
    • Client Data and Document Management: Update CRMs and accounting software and organise shared drives and cloud storage to ensure filing systems are current and compliant with retention policies.
    • Standard Operating Procedure (SOP) Development: Create and update SOPs for repeatable tasks to improve efficiency and standardise workflows.
    • HR and Team Coordination: Assist with HR tasks, such as application processing, interview scheduling and monitoring attendance records.
    • Practice and Compliance Management: Update practice management software with new tasks, deadlines, and client details. Track compliance deadlines (e.g., GST filings) and generate performance and capacity reports.

    Requirements

    • Education: A degree in business administration or a related field is preferred, but relevant experience will be considered in place of formal education.
    • Experience: 2+ years of experience in executive or administrative support roles, preferably in a remote or hybrid work environment.
    • Technical Proficiency: Strong proficiency in office tools such as Microsoft Office Suite, Google Workspace, Dropbox. Experience with CRM systems and cloud-based file management platforms (e.g., Dropbox, Google Drive)
    • Skills and Competencies: Exceptional organisational and time-management skills, with the ability to juggle multiple priorities. Strong written and verbal communication skills for effective collaboration. High attention to detail, especially when managing data and reports.

    Please note that only applicants with a degree in business administration and 2+ years of experience in executive or administrative support roles are encouraged to apply.


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