Admin Executive @ Coimbatore - Victorie software consulting Services

Description

Essential responsibilities

Facility Management

You will be responsible for ensuring the office premise is well maintained and organized.

Maintain and monitor office inventory, including office supplies and equipment.

Order and restock supplies as necessary.

Take complete ownership of meal arrangements for the employees

Coordinate with vendors and service providers as needed.

Calendar and Meeting Management

Work closely with executive(s) to proactively manage their calendars on an on-going basis and help ensure theyre using their time as effectively as possible - including focusing primarily on top priorities and minimizing distractions

Manage executive requests to schedule 1:1s, team meetings, departmental or company all hands, and other meetings

Field incoming meeting requests including responding in a professional, timely, diplomatic manner, proactively redirecting requests where appropriate, and determining most appropriate meeting time allocations

Travel & Transportation Assistance

Provide transportation support as needed in the organization by partnering with agencies/vendors

Book travel arrangements for the leader or as directly by the leader

Ensure all travel arrangements are as per the company requirements.

Communication

Serve as a point of contact between employees, vendors and management.

Manage office communications, including emails, phone calls, and in-person inquiries.

Meeting and Event Coordination

Schedule and coordinate meetings, appointments, and events.

Ensure all the requirements for food/ technology or other nature is arranged by working with the right team/ vendor.

Human Resources Support

Assist in conducting Employee engagement & fun activities in office. Support team during recruiting drives in the office with logistics.

Report any employee incidents in a quick manner to the HR team..

Other Projects and Duties as assigned

Support various projects and initiatives as needed.

Assist in research, data analysis, and report preparation.

Education

Bachelor's degree in business administration, management, or a related field (or equivalent work experience.

Experience

1+ years of experience in office management or a similar role. Knowledge, Ability & Skills

Excellent organizational and multitasking skills. Strong communication and interpersonal abilities.

Strong knowledge of Microsoft Word/ google doc and Excel/ google sheets

Problem-solving skills and attention to detail.

Leadership and team management capabilities.

Familiarity with health and safety regulations is a plus.

Comfortable working in an agile environment

A cheerful personality that is excited to help