Document Controller - Chennai, India - Ontrack HR Services Pvt LTD

Description

PositionSummary:The Document Controller will be the first point of contact for thecustomer and factory for all Project Documentation related needs.The Document Controller will accomplish the customer requirementsby coordinating with multiple departments across the globe andprocessing them as per customertemplates.

SupervisoryResponsibility:No

Keyresponsibilities of this position include (other responsibilitiesmay beassigned):

Reviewingthe Documentation requirements requested by customer in thePurchase Order and coordinating with the various departmentsglobally to get the documents on time and then to submit tocustomer within the stipulatedSLA.

Preparationof the customer document submittals as per customer requirementsand submitting to customer though email or customerDMS

Followupwith customer for timely returns of the submitted documents fortheir approvals/comments as perSLA

Trackingand monitoring all the document list customer submissions returnsand revision requests in internal Document Management system (IFSor MSExcel)

Coordinatingon customer queries with internaldepartments

Preparationof customized final document packages / dossiers using MSOfficeapplications

AssistingProject Managers with month end Documentationreports.

RequiredSkills:

Excellentknowledge of MSOffice products mainly MS Word MS Excel MS OutlookMS PPT & AdobePDF

Knowledgeof Oil & Gas CRM tools preferably Salesforce / IFS /leadingEDMS

Goodskills in multitasking variousprojects

Verygood verbal and written communication skills in English withcustomer and internal globalsites

Educationqualification andExperience

Minimumbachelor s degree with 57 years of relevant experience as aDocument Controller preferably in Oil & Gasindustry

CommunicationSkills

Fluencyin English (both verbal &writing)

Goodemail and telephoneetiquette

Abilityto effectively present information to management andcustomers.