Corporate Events Coordinator - Mumbai, India - JoVE

Description

JoVE ) is a USA-based edtech company producing video solutions with the mission to advance scientific research and education. Our institutional clients comprise over 1,000 universities, colleges, and biopharma companies, including such leaders like Harvard, MIT, Yale, and Stanford. As a rapidly growing company, with offices in the USA, UK, Australia, and India servicing clients in over 60 countries, we are seeking talented individuals to join our company.

Role

As a Corporate Events Coordinator, you will play a crucial role in the planning, execution, and follow-up of trade shows ,corporate events, and virtual events.You will manage the speakers bureau for the company, including all abstracts, submissions and scheduling. This position requires excellent communication skills, a knack for negotiation, and the ability to work effectively under pressure. The ideal candidate will also have knowledge or can learn quickly other areas of marketing including programs, webinars, email marketing, etc.

Responsibilities:

• Coordinate all aspects of event planning and execution, including venue selection, vendor management, logistics, budgeting, and on occasion, onsite coordination.
• Work closely with the brand and sales team to develop event strategies that align with overall goals and brand messaging.
• Manage event timelines and ensure all deadlines are met.
• Coordinate with internal teams and external partners to ensure event success.
• Handle event-related inquiries and provide solutions in a timely manner.
• Negotiate contracts with vendors and venues to ensure cost-effective events.
• Create and manage event budgets, ensuring all events are delivered within allocated budgets.
• Develop and maintain a speakers bureau for JoVE, including abstracts, bios and manage all submissions to industry events.
• Develop and maintain relationships with vendors, venues, speakers, influencers and other stakeholders.
• Maintain event calendar in project management tool Asana, as well as Google calendars.
• Create registration landing pages in Hubspot and set up tracking programs to drive and track registrations.
• Ideate and create pre- and post-show communications, campaigns, and activities to drive engagement at the event.
• Analyze event performance and prepare post-event reports to assess outcomes and identify areas for improvement.
• Stay updated on industry trends and best practices in event management.
• Design event materials (when needed) in Canva (email, ads, etc.), webinars, add videos to landing pages, etc.

Requirements

• A Bachelor's degree in Marketing, Communications, Business, PR, Event Management, or a related field.
• Minimum of 2 years of experience in event planning and coordination
• Proven track record of successfully managing trade shows, field events, and virtual events.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills.
• Huge appetite to succeed and a hunger to learn
• Comfortable with being uncomfortable and learning something new every day
• Passionate about delivering exceptional results on deadline
• The ability to stay nimble, pivot quickly and remain positive while doing so
• Ability to work well under pressure and adapt to changing event requirements.
• Detail-oriented with strong problem-solving skills.
• Proficient in Hubspot, Asana and Salesforce.
• Willingness to travel as needed to attend events (up to 25%)

The working hours will be 3 pm - 11 pm IST.

Why Join JoVE?

• When working with JoVE, you can expect salary and benefit package competitively placed within the local market.
• You will make a direct impact in accelerating science research and in improving student learning in science education.
• Opportunity to work in an environment that promotes innovation and collaboration.
• Our strong promotion from within culture draws a clear path to advance your career with us.