Executive Assistant - Gurugram, India - Staron Chemicals

Description

Executive Assistant | Founder's Office [Location: DLF Corporate Greens, Gurugram]

We are seeking an organised and proactive Executive Assistant to provide administrative and operational support to our executive team. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks, be able to work independently with little to no supervision, should have a problem-solving attitude and be well-organized, flexible, and enjoy the administrative challenges of supporting an executive team.

Responsibilities:

• Manage and maintain executive calendars, schedule appointments, and coordinate meetings and events.
• Prepare meeting agendas, take meeting notes, and distribute minutes.
• Make travel arrangements, including booking flights, hotels, and rental cars.
• Conduct research and prepare reports, presentations, and correspondence as needed.
• Manage and maintain executive files, documents, and databases.
• Handle confidential and sensitive information with discretion and professionalism.
• Act as a liaison between executive team members and other staff, clients, and stakeholders.
• Handle special projects and assignments as assigned.
• Attend meetings on behalf of the Executive team in case they are busy or not available at that moment.
• Drafting and Writing Emails to be sent to clients.
• Getting the Executive team's work done through proper delegation in the company and ensuring work is completed on time.

Qualifications:

• Bachelor's degree in business administration, communications, or related field.
• 3-5 years of experience in an administrative or executive assistant role.
• Excellent organizational, time-management, and multitasking skills.
• Ability to work under pressure and handle multiple tasks and priorities.
• Strong interpersonal and communication skills, both written and verbal.
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
• Willingness to work flexible hours, including occasional evenings and weekends.
• Experience working with senior executives and a proven ability to establish effective working relationships.
• Good English skills are very much important for this role.