Manager-Admin- Mutual Fund Company - Mumbai, India - Talent Corner HR Services Pvt Ltd

Description

We are hiring for one of our Client who is in to Mutual Fund Industry and looking for a Manager-Admin .

7+ years of proven experience in administrative management.

Key Responsibilities:

● Manage a team of administrative staff, including hiring, training.

● Provide guidance, support, and mentorship to ensure high productivity and

professional development.

● Develop and implement administrative policies, procedures, and systems to

streamline operations and enhance efficiency. Continuously evaluate and

improve administrative processes to optimize resource allocation and achieve

organizational goals.

● Oversee the allocation and utilization of administrative resources, including

personnel, equipment, and supplies. Monitor budgetary constraints and make

recommendations for cost-saving measures.

● Collaborate with department heads and senior management to understand

their administrative needs and provide strategic support. Foster effective

communication and coordination between departments to promote

organizational cohesion.

● Monitor and evaluate the performance of administrative processes and

systems. Collect and analyze data to identify areas for improvement and

implement solutions to enhance productivity and quality.

● Oversee relationships with external vendors, suppliers, and service

providers. Negotiate contracts, manage service level agreements, and ensure

optimal vendor performance.

● Prepare and present regular reports on administrative activities, key

performance indicators, and progress on strategic initiatives. Maintain

accurate documentation and records for reference and audit purposes.

● Supervising the day-to-day operations of the administrative department and

staff members.

● Ensuring the office is stocked with necessary supplies and that all equipment

is working and properly maintained.

● Planning, scheduling, and promoting office events, including meetings,

conferences, interviews, orientations, and training sessions.

● To finalise all the Administration related contracts.

● Ensure to Maintain records for all the assets and ensure all movements are

through documents and with intimation to respective Authority.

● Ensure to Maintain records as per Norms (Vehicle, Insurance).

● To ensure compliances to statutory requirements for all contractors & service

providers

● Maintenance and supervision of statutory records as applicable.

● Good experience of Liasioning with Government Departments like Labour,

Factory Office, Pollution control board, Police Department Local councils for

licenses, renewals etc.

● Liaising with vendors and overseeing the contracts and their renewals.

● Ensuring the lease agreement is signed well within the TAT.

● Ensuring the lease agreement is registered well within the TAT. (within the

number of working days of receiving the approval from H.O).

● Shops establishments application is applied and the certificate is received

well within the TAT.

● Renewals of all Lease agreements AMC contract done prior to the expiry

date.

● Ensuring all statutory documents / certificates are displayed at the common

area (reception) in line to compliance.

Interested candidates can send resume on