Documentation Executive - Noida, Uttar Pradesh
1 day ago
Job description
Job Title:
Executive – Documentation (Sea Export)
Industry:
Freight Forwarding / Logistics
Experience Required:
3–5 Years
Salary Range:
₹40,000 – ₹70,000 per month (depending on experience),
Location:
Noida
Joining:
Immediate
Job Summary:
We are seeking a detail-oriented and experienced Executive – Sea Export Documentation to manage end-to-end export documentation processes, coordinate with customers, shipping lines, and overseas agents, and ensure timely and accurate shipment execution in compliance with international trade regulations.
Key Responsibilities:
- Prepare and verify export shipping documents including
HBL/MBL instructions, commercial invoice, packing list, shipping bill, BL draft, and certificates
as required. - Coordinate with customers, transporters, shipping lines, and CHA for smooth shipment handling.
- Ensure accuracy of shipment data in the system and submit documentation within shipping line/SI cut-off timelines.
- Handle
pre-alert documentation
and send complete shipment details to overseas agents and clients. - Monitor vessel schedules, ETD/ETA updates, and ensure timely BL release.
- Follow up for
SI approvals, VGM submission, BL confirmation, and amendments
if required. - Maintain proper records of shipment files and documentation for audit and compliance.
- Resolve documentation discrepancies and communicate effectively with internal operations and sales teams.
- Ensure compliance with export regulations, customs requirements, and company SOPs.
Required Skills & Qualifications:
- Minimum
3–5 years' experience
in sea export documentation in a freight forwarding/logistics company. - Strong knowledge of
Incoterms, export procedures, BL formats, and shipping documentation workflow
. - Experience in handling
FCL/LCL shipments
and different shipment terms (FOB, CIF, EXW, DAP, DDP, Collect, Prepaid). - Good communication skills (written & verbal).
- Proficiency in
MS Office and freight forwarding software/ERP
. - Ability to work under tight deadlines and manage multiple shipments simultaneously.
- High attention to detail and documentation accuracy.
What We Offer:
- Competitive salary within the stated range.
- Stable role with immediate onboarding.
- Opportunity to work in a professional freight forwarding environment with growth potential.
How to Apply:
Send me you CV
Email Id-
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