Accounts Payable Specialist - Gurgaon / Gurugram - confidential

    confidential
    confidential Gurgaon / Gurugram

    1 week ago

    Full time
    Description

    Key Responsibilities:

    Reimbursement Processing:

    • Process and validate employee claims for travel, lodging, conveyance, mobile, food, and other expenses as per company policy.
    • Scrutinize supporting documents for authenticity, policy compliance, and necessary approvals.
    • Post and reconcile reimbursement entries in the accounting system daily and weekly.
    • Ensure timely disbursal of approved claims while adhering to cut-off timelines.

    Liaison & Stakeholder Management:

    • Coordinate with employees, line managers, and HR for discrepancies, missing documents, or policy clarifications.
    • Escalate anomalies or suspected frauds to Finance Manager.
    • Train new employees on reimbursement submission process and tools.

    Reporting & Documentation:

    • Maintain trackers and dashboards highlighting pending claims and processing SLAs.
    • Prepare MIS reports on reimbursement trends, employee-wise claim analysis, and budget utilization.
    • Ensure proper documentation for internal and external audits.
    • Support statutory compliance for TDS/GST and identify non-compliant claims.

    Process Improvement & Automation:

    • Participate in monthly and quarterly closing processes by providing accurate reimbursement data.
    • Flag repetitive issues or system gaps for policy improvement.
    • Assist in automation initiatives and system testing for reimbursement workflow upgrades.

    Technical Skills:

    • Proficient in MS Excel (VLOOKUP, Pivot tables, etc.)
    • Familiarity with GST/TDS implications on reimbursements

    Preferred Skills:

    • Experience in reimbursement processing in hospitality, F&B, or shared services
    • Exposure to process automation or workflow tools
    • Ability to handle large volumes and work under pressure
    • Basic knowledge of internal controls and audit readiness

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