Executive Assistant to CEO - Pune, India - Vsynergize

Description

The Executive Assistant to the CEO plays a crucial role in supporting the Chief Executive Officer in managing daily operations and ensuring the efficient functioning of the executive office. This role requires a high degree of confidentiality, professionalism, and strong organizational skills.

Key Responsibilities:

1.Administrative Support:

• Manage the CEO's calendar, schedule meetings, and coordinate appointments.
• Manage personal and professional schedules with all confidentiality and with a professional attitude.
• Handle and prioritize incoming emails, phone calls, and other correspondence.
• Prepare and edit documents, reports, and presentations for the CEO.
• Assist in maintaining an organized filing system.
• Other duties as assigned

2.Travel and Logistics:

• Arrange travel itineraries, accommodations, and transportation for the CEO.
• Prepare travel expense reports and track expenses.

3.Communication:

• Serve as a liaison between the CEO and internal/external stakeholders.
• Draft, proofread, and distribute internal and external communications on behalf of the CEO.

4.Meeting Support:

• Prepare meeting agendas, materials, and take meeting minutes as needed.
• Coordinate and set up conference calls, video conferences, and in-person meetings.

5.Project Coordination:

• Assist the CEO in tracking and monitoring progress on key projects.
• Collaborate with various departments to ensure project deadlines are met.

6.Confidentiality:

• Maintain strict confidentiality and handle sensitive information with discretion.

7.Event Planning:

• Assist in organizing company events, board meetings, and other special occasions.

8.Office Management:

• Ensure the CEO's office is well-organized and stocked with necessary supplies.
• Assist in managing the CEO's professional contacts and networks.

Qualifications:

• Bachelor's degree or equivalent experience preferred.
• 5 to 10 years of experience
• Proven experience as an executive assistant or similar role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to handle multiple tasks and prioritize effectively.
• Exceptional attention to detail.
• Discretion and ability to maintain confidentiality.
• Strong problem-solving skills.
• Professional and polished demeanor.
• Flexibility to work outside of regular business hours when necessary.

Preferred Skills:

• Experience in project management.
• Proficiency in using office equipment and software (e.g., video conferencing tools, document management systems).
• Knowledge of the company's industry and business operations.