IT Requisitions and Billing - Chennai, India - Straive
Description
Job Summary:
Straive is seeking an experienced and dynamic Team Leader to manage a specialized team focused on IT Requisitions and Billing. This position plays a critical role in interfacing with the Financial Planning & Analysis (FP&A) teams, procurement, finance functions, and functional leaders within IT. The ideal candidate will ensure strict adherence to budgets and timelines, overseeing the processing of IT-related electronic Purchase Requests (ePRs), and manage the billing process end-to-end. This role requires a keen eye for detail, exceptional organizational skills, and a strong background in finance and IT.
Key Responsibilities:
Manage a team of four, overseeing the processing of IT-related ePRs received from various business groups and corporate teams, and track their status comprehensively.
Determine if requests are budgeted, unbudgeted, or pertain to new projects with approved pricing.
Ensure expenses are accurately accounted for in appropriate project groups at the ePR level and routed to respective approvers as per Delegation of Authority (DOA).
Monitor and track budget allocations and fund request notes based on ePRs.
Obtain budget clearance from Finance for significant investments.
Facilitate the uploading and approval of contracts, ensuring their proper execution.
Conduct analyses of Budgeted vs. Actual Spend, and Budget vs. Forecast on a monthly basis.
Maintain ePR and Request for Proposal (RFP)/Goods Receipt (GR) trackers with budget tracking.
Allocate spends to respective departments accurately.
Create, allocate, and manage budgets through extensive coordination with all involved parties.
Review invoices for any anomalies and book GRs in SA upon receiving delivery confirmation from stakeholders.
Regularly track Purchase Orders (POs) and GR bookings.
Provide inputs to Finance for monthly accruals and assist in month-end closures.
Identify and process accrual reversals in coordination with Finance/FP&A.
Handle requests for intercompany transactions.
Attend to Tax Deducted at Source (TDS) and Duty Tax Adjustment (DTA) related queries from vendors, issuing relevant certificates and coordinating with the tax team as necessary.
Coordinate inter unit asset movements within IT groups.
Reconcile ledgers with vendor statements and clear any TDS/payment outstanding.
Ensure timely recovery of GST from vendors and provide relevant segment-wise cost breakdowns to FP&A.
Oversee Corporate User Group (CUG) activities, including SIM card management and international roaming activation for leadership.
Secure credits from vendors for any price changes in ongoing contracts.
Address queries from auditors and finance teams as required.
Qualifications:
Bachelor's degree in Finance, Accounting, Business Administration, or related field. Master's degree or professional certifications preferred.
Minimum of 5 years of experience in IT finance, with at least 2 years in a leadership role.
Strong understanding of finance and accounting principles, especially in an IT context.
Excellent organizational, communication, and leadership skills.
Proficiency in financial software and Microsoft Office Suite.
Straive Offers:
A challenging and rewarding work environment.
Opportunities for personal and professional growth.
Competitive salary and benefits package.
Straive is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.