- Calendar and Schedule Management: Coordinate and manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements. Anticipate and address potential scheduling conflicts, ensuring the CEO's time is fully optimized
- Meeting Preparation: Prepare agendas, documents, and necessary materials for meetings and appointments. Ensure CEO is well-prepared for engagements by providing relevant information in advance
- Document Preparation and Management: Create, edit, and proofread documents, reports, and presentations as required. Maintain an organized filing system for easy retrieval of important documents
- Task Prioritization: Prioritize tasks and requests, managing time efficiently to meet deadlines. Proactively identify opportunities to streamline processes and improve workflow
- Travel Coordination: Arrange and coordinate travel plans, accommodations, and itineraries for business trips
- Facilitating Seamless Communication: Act as the central point of contact for internal and external stakeholders. Ensure smooth communication and coordination between the CEO and different departments
- Administrative Support: Handle administrative tasks efficiently to support the CEO's workflow
- Talent Acquisition: Conduct initial sourcing, interviewing, and evaluation for key hires. Support the recruitment process by identifying suitable candidates.
- A Bachelor's degree (Master's degree preferred) along with at least 2 years of relevant work experience, preferably in a high-growth startup environment.
- Proven experience as an Executive Assistant supporting top-level executives.
- Exceptional written and verbal communication skills.
- Proficient in email etiquette and experienced in communicating with executives at the high levels.
- Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and a strong grasp of essential office tools.
- Strong organizational and multitasking abilities.
- Strong interpersonal skills, allowing them to thrive as a central point of contact for internal and external stakeholders, fostering smooth communication and coordination.
- Demonstrated capability in administrative support, including managing email correspondence, calendar scheduling, and handling various administrative tasks efficiently to support the workflow of the CEO.
- Strong conceptual thinking and analytical skills, enabling them to contribute effectively to strategic discussions and problem-solving initiatives.
- High level of discretion and ability to handle confidential information.
Executive Assistant - Bengaluru, India - Fractal
Description
It's fun to work in a company where people truly BELIEVE in what they are doing
About Us:
Flyfish (a Fractal Analytics company) is the first-ever Generative AI platform for Digital Sales. We are reshaping the landscape of product discovery, empowering brands to craft unparalleled, immersive selling experiences across all digital platforms.
Job Description:
We are currently seeking an experienced and detail-oriented Executive Assistant to provide comprehensive support to the CEO of Flyfish. The successful candidate will play a pivotal role in managing communication, maintaining schedules, and ensuring the smooth operation of the executive's daily activities. Exceptional communication skills, proficiency in email correspondence with top-level executives, and meticulous schedule management are crucial for success in this role.
Location: Bengaluru (hybrid)
Key Responsibilities:
Qualifications:
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us
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