Description

OVERVIEW

Parent Sector : Social and Human Sciences Sector (SHS)

Duty Station: New Delhi

Classification of duty station: [[filter12]]

Standard Duration of Assignement : [[filter13]]

Job Family: Social and Human Sciences

Type of contract : Service Contract

Level : 2

Duration of contract : 7 to 11 Months

Recruitment open to : External and Internal Candidates

Application Deadline (Midnight Paris Time) : 28 April 2024

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall authority of the Director of the UNESCO New Delhi Regional Office, and direct supervision of the Programme Specialist and Chief of Social and Human Sciences (SHS) Sector, the incumbent will support the programme management of the Sector's overall operation and activities and undertake communication tasks and responsibilities as follows:

Coordination for the SHS Sector:

• Provide programmatic support to SHS Sector colleagues to ensure effective decision-making processes, and smooth and efficient implementation of the SHS programme of the New Delhi Regional Office.
• Facilitate the flow of knowledge and information between the SHS Sector and other Sectors within the office, including with the CPE Unit; recommend and establish systems and streamline procedures to enhance established workflows.
• Help to increase the unit's overall communication and outreach capacity, with a view to the private sector, and the unit's interaction with the Communication Unit of the New Delhi Office, as well as the resources Mobilization Officer.
  • Enhance the efficiency of internal and external communication in cooperation with the CPE Unit
  • Assist the professional planning and implementation of events (internal, collaborative, and external)
• Undertake other tasks as requested by the Programme Specialist and Chief of SHS Sector, as required.

Long Description

Communications and Event Management

• In coordination with the New Delhi Regional Office's Communications and Public Engagement Unit, develop social media strategies to enhance the SHS's online presence and visibility; plan and carry out communications campaigns to further promote SHS Sector's reports, materials, and events; keep track of media coverage and public opinion; propose recommendations to improve communication strategies.
• With regards to UNESCO New Delhi Regional Office's celebrations of International Days, support the organization of official events and ensure the hospitality needs for the Sector.

Long Description

Finance and Procurement Accountabilities:

• Assist the SHS sector on financial management of its regular budget and extrabudgetary funds using UNESCO tools on information management and reporting.
• Assist the sector on basic financial procedures, payment requirements, banking and currency provisions with support from the administrative services.
• Keep track of budget levels and alert the supervisor and concerned managers to avoid potential shortfalls in funds (validating information and identifying any errors or irregularities).

Travel Management:

• Support the SHS Sector in the preparation and updating of travel plans; make travel arrangements; prepare required travel requisitions and monitor the budget; prepare materials for mission travel; arrange hotel accommodations and other related logistics in accordance with UNESCO policies, procedures, and rules.
• Support the SHS Sector to coordinate with Administrative Department in finalizing travel request and settle travel claims

Long Description

Vendor and Contract Management:

• Assist the SHS Sector in identifying cost-effective vendors/suppliers/service providers for various operational requirements of the sector.
• Assist completing the process of vendor registration, and manage accurate and updated vendor information as per UNESCO's standard procedures whenever needed.
• Support the SHS Sector to prepare the Terms of Reference (TORs) of vendors/suppliers/consultants/service providers and draft contracts in compliance with UNESCO's procedures, rules, and regulations.
• Verify and process payments of vendors or contractors.
• Assist in each stage of contract management, through the preparation of contracts, follow up with vendors and consultants on deliverables and deadlines, and processing payments in line with UNESCO administrative rules and regulations.
• Maintain information systems and databases in both physical and electronic media by recording, updating and retrieving information, documentation and data.

COMPETENCIES (Core / Managerial)

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REQUIRED QUALIFICATIONS

Education

A minimum of high school degree.

Work Experience

Minimum 2 years of relevant professional experience in the field of social and human sciences, political science, international relations at the national or sub-regional level.

Experience working in the implementation of national and/or sub-regional projects in the area of social and human sciences.

Experience in fundraising and resource mobilization, and establishing and maintaining relations with donors.

Experience using web-based information management systems.

Languages

Excellent knowledge (written and spoken) of English

DESIRABLE QUALIFICATIONS

Education

Bachelor's Degree in Social Science/Specialized training/certification in the related field is desirable and will be an added advantage.

Work Experience

Experience in UNESCO's Programmes and/or normative tools in the field of Social and Human Sciences.

Experience with the United Nations System, multilateral settings/cooperation and development.

Experience with inter-agency mechanisms of the United Nations System. Experience working with an Enterprise Resource Planning system (ERP).

Skills/Competencies

Good knowledge of UNESCO's work, and familiarity with Social and Human Sciences Sector activities.

Knowledge of the geopolitical context of the region.

BENEFITS AND ENTITLEMENTS

UNESCO's salaries consist of a basic salary and other benefits which may include if applicable: 15% social security, 30 days annual leave, 24 days certified sick leave and 6 days uncertified sick leaves in a year.

The monthly gross starting salary for this post is INR 72,978/- (which is inclusive of 15% social security:10% representing Pension and 5% representing Medical)

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.