Assistant Manager Administration - Mumbai, India - CREDIT AGRICOLE CIB SERVICES PRIVATE LIMITED

Description

Administration and facility management of Company's property

Assist admin head for handling complete facilities and infrastructure set up.

Coordinate with FMS Manage & ensuring proper upkeep of the office.

Daily analysis of seat plan and coordinate with Admin Head for any kind of changes.

Ensuring timely maintenance of all electrical and mechanical equipment like Air conditioning systems, Generator sets, UPS, CCTV etc.

Prepare and analyse reports to keep a check on cost and ensure sufficient stocks and resources available at all times.

Establishing a good network with external agencies for providing the employees with the requisites at a minimum amount of time.

Handling the purchase of stationary, office equipment & looking after their maintenance.

Physical Security, Procurement of Non-IT Capital Assets

Ensure Security of premises, data and employees and periodical reporting to Admin Head for any changes/best practices

Monitor and ensure timely signing of Annual Maintenance contracts duly coordinating with FMS team.

Fire and safety management, ensure conducting fire drill as per compliance

First point of contact for emergency medical services

Travel Management & Employee Services

Coordinating with facility manager for employee transport.

Preparing and managing the roster

Handling 2nd level of escalation for any issues related to employee transportation.

Ensure hygienic Cafeteria for employees.

Payment and Budget Management

Assist Admin Manager to plan yearly budgets for day to day administration expenses.

Constantly looking for opportunities to optimize costs

Ensuring that all vendors are paid on time and accounting entries are passed accurately and in time.

Expense management and booking as per standard accounting rules

Assist Admin head during statutory audit