Front Office Specialist - Hyderabad, India - Astrosoft Technologies

Description

A Front Office HR Admin is responsible for managing administrative tasks related to human resources in addition to handling front office duties. Below is a sample job description for such a position:

Position Title: Front Office HR Admin

Job Description:

Summary:

The Front Office HR Admin is responsible for providing administrative support to the human resources department while also managing front office operations. This role involves a combination of HR tasks and receptionist duties to ensure smooth functioning of the office.

Key Responsibilities:

1. Front Office Operations:

• Greet visitors, answer phone calls, and direct inquiries to appropriate personnel.
• Manage the reception area, ensuring it is tidy and presentable.
• Handle incoming and outgoing mail and packages.
• Maintain office supplies inventory and place orders as needed.

1. Human Resources Administration:

• Assist in the recruitment process by posting job openings, screening resumes, and scheduling interviews.
• Coordinate new hire orientations and onboarding activities.
• Maintain employee records, both physical and electronic, ensuring accuracy and confidentiality.
• Assist with payroll processing and benefits administration.
• Prepare HR-related documents such as employment contracts, offer letters, and termination letters.
• Help organize employee training sessions and company events.

1. Data Management:

• Input and update employee information in the HRIS (Human Resources Information System) database.
• Generate reports from HRIS as needed for HR analysis and decision-making.

1. Compliance:

• Ensure compliance with relevant employment laws and regulations.
• Assist in the implementation of HR policies and procedures.

Qualifications and Skills:

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Proven experience in HR administration and/or front office management.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite and HRIS software.
• Attention to detail and ability to maintain confidentiality.
• Knowledge of labor laws and regulations is a plus.

Additional Requirements:

• Ability to prioritize tasks and work efficiently in a fast-paced environment.
• Willingness to learn and adapt to changing priorities.
• Professional demeanor and customer service orientation.
• Flexibility to occasionally work outside regular business hours if required.