- Manage Director's electronic diary, assessing priority of appointments and reallocation as necessary.
- Manage Director's travel arrangements (including visas/accommodation).
- Process Director's correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
- Maintain Director's office systems, including data management and filing.
- Maintain records of Director's contacts.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Assist Director in researching and following up with action on matters which fall within the Director's responsibility – chasing responses, triggering follow-up action.
- Produce documents, briefing papers, reports and presentations for the Director.
- Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
- Manage arrangements for Trustees' and Sub-Committee meetings, including production/distribution of agenda and papers.
- Meet and greet visitors at all levels of seniority.
- Supervise all trust incoming/outgoing mail.
- Any other duties as may reasonably be required by the Director.
- Effective oral & written communication
- Strategic thinking & Problem solving
- Multitasking & familiar with MS-office.
Secretary Female - Mumbai City, Mumbai, India - Approach
Description
Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management day to day affairs. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director's absence.ROLES AND RESPONSIBILITY :