Senior Manager - Mumbai, India - Upstox

Description

Location:

Mumbai

Job description summary: - Work with Finance + HR stakeholders to create and adhere to policies and processes related to admin, facility, procurement, travel and tasks for the whole organisation- Collecting, maintaining, submitting bills/invoices, and uploading to the HRMS tool- Ensuring 100% compliance as per the Information security guidelines- Responsible for creating and implementing systems and procedures for smooth and effective office administration across all locations.- Creating and monitoring overall tasks for the Housekeeping staff & Physical Security across all locations-Owning end-to-end vendor management for various office supplies, employee onboarding kits and other supplies during employee engagement activities- Collecting, verifying & documenting invoices to upload them on the HRMS tool- Maintaining hard copy of these POs and invoices as and when needed- Tracking the reimbursement process of these invoices to ensure timely and accurate settlement via HRMS / emails - Maintaining a Tracker sheet for every task. SAP MM knowledge is an added advantage- Coordinating with department heads/management/employees to determine their domestic/international travel needs, planning their end-to-end itinerary which includes the mode of transportation, travel dates, cost and accommodation and any other services as mentioned in the inhouse travel policy- Maintaining the ISO standards for all the admin activities. - Your way to impact: Be self-driven / quick starterHave an ownership mindsetAggressively drive and deliver results
What do you need to bring? - Proven 8-10 years of work experience as an Admin.- Excellent interpersonal, time management and organizational skills are a non-negotiable- Having superior verbal and written communication skills is extremely crucial as this role requires heavy interactions with key stakeholders and the leadership team- Ability to interact, communicate and negotiate effectively- Someone who is highly self-motivated, professional, and capable of managing their work-load and prioritizing tasks in a fast-paced agile environment.- Excellent data management and filling skills- Ability to think on their feet and problem solve effectively with minimal supervision- Excellent knowledge of domestic and international travel trends- Prior experience and expertise with handling end-to-end travel and stay bookings (domestic and international) - for large groups