Team Leader, Project Administration - Pune, India - DNV

Description

Performing daily operations/production related activities associated with Project Administration.

Build and continuously strengthen a high performing team of Project Administrators

Onboard and train new recruits in the DNV project to invoice processes

Stimulate a high performing culture, set direction, be output driven and act as a role model for an inspiring employee experience

Collaborate with Business Area Centre governance/Global Process Owner Project to Invoice to improve the relevant steps in the global Project-to-Invoice process

Implement and follow standardized global processes while complying with local regulations

Implement change in the transactional activities of the Project-to-Invoice processes (project set-up, project updates, invoicing and project closing activities), including global tools and methods

Quality assurance of the relevant steps in the processes in alignment with global governance

Review and provide guidance on project setup and administration including complicated projects

Advocate the use automation to further improve the process

Use relevant KPIs to monitor progress and effectiveness in handling the transactional tasks thereby minimizing Work In Progress (WIP)

Implement and clearly communicate relevant interfaces to stakeholders (., PMs, Project Controllers, Business Controllers and Global Shared Services) supporting the effective handling of the team's work list

Be actively involved in resolving issues with Project Managers, Project Controllers, Business controllers and Global Shared Services teams

Flexible work arrangements for better work-life balance

Generous Paid Leaves (Annual, Sick, Compassionate, Local Public, Marriage, Maternity, Paternity, Medical leave)

Medical benefits ( Insurance and Annual Health Check-up)

Pension and Insurance Policies (Group Term Life Insurance, Group Personal Accident Insurance, Travel Insurance)

Training and Development Assistance (Training Sponsorship, On-The-Job Training, Training Programme)

Additional Benefits (Long Service Awards, Mobile Phone Reimbursement)

Company bonus/Profit share.

*Benefits may vary based on position, tenure/contract/grade level*

DNV is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without regard to gender, religion, race, national or ethnic origin, cultural background, social group, disability, sexual orientation, gender identity, marital status, age or political opinion. Diversity is fundamental to our culture and we invite you to be part of this diversity.

Position Qualifications:

Bachelor or Master's degree in Business/Finance or equivalent

2-3 years of relevant management experience and 3+ years of experience in a project administrator/billing role

Comfortable working as an Individual contributor in Production activities. The role split is 10% Team Handling and 90% working as an individual contributor.

Strong process and system understanding, good working knowledge of financial systems and tools, and affinity towards automation techniques

Excellent written and verbal communication skills in English

Experience in interacting with international stakeholders, comfortable working as part of a global and multi-cultural team

Fully proficient in Microsoft Excel and Power point

Comfortable working in 6.30 PM to 3.30 AM shift

Personal Qualities

Excellent communication, interpersonal and relationship-building skills

Coaching skills to empower the team

Ability to prioritize and ensure timely delivery of support requests

High focus on quality and Is pragmatic and can influence

Has the ability to respect and understand cultural diversity and to communicate and relate to people at different levels

Keep a proactive and positive attitude, with a solution-oriented and continuous improvement mindset