Executive Assistant to HOD - Sany, India - Isprava Vesta Pvt Ltd

Description

JOB DESCRIPTION Designation: Executive Assistant to all HODs Location: Mumbai Purpose of the role: To Assist all HOD S in day to day activities. Duties &Responsibilities Essential Functionsinclude but not limited to the following:

• Preparing the daily/weekly/monthlycalendar for the meeting schedules and other various activities.
• Screening enquiries requests complaints andhandling them when appropriate. Taking regular follow up fromengaged stakeholders as assigned by the respective HOD.
• Preparation of documents (Drafting Letters /Emails) briefing papers reports and presentations.
• Coordinating with other departments in theorganization for relevant information and to consolidate the same.
• Attending the meetings to record the MOM andcirculate the same as per instructions.
• Takingcare of the HOD s & Team travelling lodging & otherarrangements as and when required.
• Tocoordinate with all the stakeholders within and outside the companyto expedite implementation.
• Coordinate withHODs on business requirement/ MIS
• CoordinateInternational visits
• Responsible to block theboard room and other meeting rooms Processing VISA & travelmgmt.
• Director Calendar Management.
• Taking dictation drafting letters/ mails
• Schedule meetings prepare MOM & followup for further actions
• Ability to manage onbehalf of the respective HOD s
• Maintainingcalendar in respect of meetings phone calls appointments
• Arranging Air travel hotel bookings VisaForeign Exchange etc.(for Domestic & International travel)
• Liasioning with various departments andFunctional Heads for communicating messages collecting informationand resolving various issues queries in order to execute companyobjectives.
• Liasioning with the Consultants/Vendors/suppliers etc.
• Giving presentations toclients and investors and developing Business.
• To handle phone calls in their absence andtake necessary decisions.
• Compiling Minutes ofMeetings
• Compiling MIS Reports/WAPReports/Memos/Notes/Analysis
• Managing PublicRelation Activities and conferences
• Lead inorganizing company events (Internal & External)
• Handling Petty Cash Vouchers
• Track utility Bill payments
• Developing systems and process for smoothfunctioning

Skills Required

• Good Knowledge ofMS Excel PowerPoint FrontPage Outlook power user.
• Excellent communication skills verbal written
• Good grasping and implementing capacity.
• Ability to demonstrate exceptionally stronganalytical and practical problem solving skills.
• Mature individual with good diplomatic andbusiness partnering skills.
• Professionalismand understanding of maintaining highly confidential information.
• Excellent managerial skills interpersonal& problem solving skills
• Ability tomultitask and prioritize work
• PunctualityDedication SelfMotivation
• Quick adaptabilitytowards work environment Perseverance Extensive research oninternet.
• Ability to follow instructions welland make decisions with no supervision.
• Excellent Experience as a Secretary to MD COOor Deputy CEO
• Fascinated towards work
• Knowledge in different fields & aboutlearning skills

Educational Qualification: Any Graduate

presentations,bookings,arranging,planning& scheduling