Purchasing Manager - Rajula, India - Swan Energy Limited

Description

Base : Pipavav, Gujarat

Job Description :

Role purpose : Source economical and quality materials and services to replenish stock, fulfil immediate requirement of project, critical and capital items and machineries for the ship repair, new build, conversion and off shore requirements. He is responsible for conducting the purchasing activity with highest ethical standard, professionalism and in complete compliance with departmental, corporate and state policies and procedure.

Responsibilities :

• Follow all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
• Determine and develop appropriate sources of supply and maintain cooperative working relationships with vendors to stay current with trends and technologies, products and services.
• Source yard's requirements of materials by obtaining quotes from suitable suppliers, negotiate with them and finalize price and delivery terms. Prepare Limited Tender Committee (LTC) submissions for tendering and award proposals. The incumbent shall present the same to tender committees for discussion and getting endorsements.
• Resolve problems and issue arising from purchase of services, supplies and equipment with internal and external clients.
• Identify repetitive direct purchase items and recommend to create these items into stock.
• Monitor outstanding purchase orders against estimated delivery dates and follow up on the deliveries to ensure on time delivery.
• Prepare insurance claims for materials damaged or lost in transit and settle / liaise with Accounts Department in order to settle disputed invoices.
• Liaise with user departments & subject matter experts (SME) to ensure correct specifications are quoted on orders.
• Provide high level support and assistance to all bids and proposals for relevant new build, repair and refurbishment / retrofit Projects.
• Ensure that all stages of the procurement process from the pre-tender stage to the post-award stage are implemented successfully and that all commitments are entered into the SAP system.
• Conduct inspection and quality control activities to identify any non-conformities and make recommendations to improve procedures related to purchasing.
• Seek opportunities for consolidation by establishing and managing supply agreements which are directed towards reduction of overall acquisition and inventory cost.
• Assist the end user departments / sections in obtaining the pricing information required for developing their department / section budget.
• Monitor supplier performance and recommend appropriate terms with regards to quality, price and delivery lead time.
• Conduct market research and gather market intelligence on new products, alternate products, price movements and new suppliers.
• Prepare timely and accurate reports to meet company and department requirements, policies and standards
• Comply with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.
• Perform other related duties or assignments as directed.