Executive Assistant - Lucknow, India - Goyal Kitchen Equipments

Description

Qualification: Any Graduate

Experience: 5+ Years of Experience

Candidate Preference:Male /Female

Salary 25k to 30k per month

Open Position: 2

Maximum Rounds for interview: 2 Rounds

Round 1 Interview Location: Telephonic

Round 2 Interview Location:B36 Nirala Nagar Ramswaroop Agarwal Marg Lucknow 226020

1. Calendar Management:

• Coordinate and manage executive's calendar, including scheduling appointments, meetings, and travel arrangements.
• Ensure that the executive is informed of upcoming commitments and deadlines.

1. Correspondence Handling:

• Manage incoming emails, letters, and other correspondence, prioritizing and responding as necessary.
• Draft and prepare emails, letters, reports, and other documents on behalf of the executive.

1. Meeting Coordination:

• Arrange and coordinate meetings, conferences, and teleconferences, including scheduling attendees, booking venues, and organizing necessary materials.
• Prepare meeting agendas, take minutes, and distribute them to participants as required.

1. Travel Arrangements:

• Make travel arrangements for the executive, including booking flights, accommodations, and transportation.
• Prepare travel itineraries and ensure that all necessary arrangements are in place.

1. Administrative Support:

• Perform general administrative tasks such as filing, data entry, photocopying, and organizing documents.
• Maintain office supplies inventory and reorder supplies as needed.

1. Communication Liaison:

• Serve as a point of contact between the executive and internal/external stakeholders, screening and prioritizing communications.
• Relay messages and requests to appropriate parties and ensure timely responses.

1. Project Assistance:

• Assist with special projects and initiatives as assigned by the executive, including research, data analysis, and presentation preparation.

1. Confidentiality and Discretion:

• Handle sensitive information with the utmost confidentiality and discretion.
• Maintain a high level of professionalism and integrity in all interactions.

Qualifications:

• Proven experience as an executive assistant or similar role, preferably supporting C-level executives.
• Proficiency in office software and tools, including Microsoft Office (Word, Excel, PowerPoint, Outlook) and calendar/email management systems.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
• Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
• Discretion and confidentiality in handling sensitive information.
• Flexibility and adaptability to changing priorities and environments.

Bachelor's degree or equivalent experience preferred

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