Executive Assistant - Pune, India - PadCare

Description

Position: Executive Assistant - Founder's Office

Location: Pune, India

Job Type: Full-time

Experience: 2-3 year

PadCare is a forward-thinking company dedicated to sustainable solutions. We are actively looking for a highly organized and proactive Executive Assistant to provide dedicated support to our Founder's Office. This critical role demands exceptional administrative and interpersonal skills and the ability to handle a wide range of tasks to ensure the Founder's effectiveness and the smooth operation of the founder's office.

What you'll do:

• Manage the Founders' calendar, schedule appointments, and coordinate meetings.
• Prepare, draft and edit documents, reports, presentations, MIS for stakeholders, MOM(Minutes of meeting), etc.
• Handle phone calls and correspondence on behalf of the Founders.
• Arrange complex travel itineraries, including flights, accommodations, and ground transportation.
• Ensure all travel arrangements align with the Founders' preferences and business needs.
• Maintain strict confidentiality regarding sensitive information and matters related to the Founder and the organization.
• Act as a primary point of contact between the Founders and internal/external stakeholders.
• Draft and respond to emails and communications on behalf of the Founders.
• Organize and coordinate executive team meetings, including agenda preparation and follow-up on action items.
• Prioritize and manage the Founders' tasks and projects, ensuring timely completion.
• Keep the Founders informed of upcoming commitments and responsibilities.

What you'll need:

• Bachelor's degree in Business Administration, Management, or a related field.
• Proven experience of a minimum of 2+ years as an executive assistant or in a similar role supporting senior executives.
• Exceptional organizational and time-management skills.
• Proficiency in office software and tools, including MS Office and calendar management software.
• Strong written and verbal communication skills.
• Discretion and the ability to handle confidential information.