Personal Assitant to Managing Director - Chandigarh, India - DIVISA HERBALS PRIVATE LIMITED

    DIVISA HERBALS PRIVATE LIMITED
    DIVISA HERBALS PRIVATE LIMITED Chandigarh, India

    2 weeks ago

    Default job background
    Manufacturing / Mechanical
    Description

    Job Description: Personal Assistant to Managing Director

    Location:Chandigarh, India

    Job Type: Full-Time

    Position Overview:

    We are seeking an organized, adaptable, and efficient Personal Assistant to support our Managing Director. The ideal candidate will have a representable personality and should be comfortable with foreign travel, holding a valid passport. As a Personal Assistant, you will play a key role in ensuring the Managing Director's day-to-day operations run smoothly.

    Key Responsibilities:

    Administrative Support: Provide comprehensive support to the Managing Director, including managing schedules, booking travel arrangements, organizing meetings, and maintaining important documents.

    Communication: Serve as the point of contact between the Managing Director and internal/external stakeholders, handling communications with professionalism and discretion.

    Travel Coordination: Plan and coordinate travel itineraries for domestic and international trips, ensuring all logistics are arranged, including flights, accommodation, and transportation.

    Meeting Coordination: Schedule and organize meetings, prepare agendas, and ensure meeting materials are ready in advance.

    Office Management: Assist in maintaining office operations, including ordering supplies, managing expenses, and coordinating with other departments as needed.

    Confidentiality: Handle sensitive information with utmost confidentiality and exercise discretion in all communications.

    Requirements:

    Educational Background: A Bachelor's degree in Business Administration, Office Management, or a related field is preferred.

    Experience: At least 3 years of experience as a Personal Assistant or Executive Assistant, preferably with senior management.

    Travel Requirements: Willingness and ability to travel abroad; a valid passport is mandatory.

    Personality Traits: Representable, professional, and approachable personality.

    Skills:

    Excellent verbal and written communication skills in English.

    Strong organizational skills with a high level of attention to detail.

    Ability to multitask and prioritize tasks effectively.

    Preferred Qualifications:

    Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.

    Problem-Solving Skills: Ability to anticipate needs, think critically, and propose effective solutions.

    Foreign Language: Fluency in an additional language (e.g., Hindi, Punjabi) is an advantage.

    Benefits:

    Competitive salary and benefits package.

    Opportunity to work closely with senior management and gain valuable insights.

    Exposure to international travel and diverse business environments.