Sales Coordinator - Gandhinagar, Gujarat

Job Summary:

The Sales Coordinator will be responsible for order processing and documentation, internal coordination, dispatch and logistics management, customer communication and reporting.

Responsibilities:

• Process confirmed sales orders in ERP/CRM system.
• Verify order details including pricing specifications payment terms delivery timelines Prepare Proforma Invoices Sales Orders and related documentation Coordinate with Accounts for payment confirmation before dispatch Ensure alignment between Sales commitments operational capabilities Plan coordinate dispatch schedules as per committed timelines Prepare dispatch documents such as invoices e-way bills packing lists transport details etc Share dispatch details tracking information with customers sales team Provide regular updates to customers regarding order status Dispatch timings Handle basic order-related queries coordinate internally for resolution Ensure smooth handover service/support team post delivery if required Maintain order tracking sheet from confirmation to dispatch Prepare weekly reports on pending orders Dispatch Status delays Highlight bottlenecks escalate delays proactively Maintain accurate records of customer interactions phone calls emails meetings Follow up ensure timely closure of open issues Manage multiple tasks prioritize deliverables effectively Collaborate work cross-functional teams enhance business outcomes Develop strong relationships internal stakeholders external partners Identify opportunities improve process efficiency productivity implement changes Enhance overall business performance through effective resource allocation Utilize data analytics inform decision-making drive growth Enhance skills knowledge staying up-to-date industry trends best practices Stay informed about company policies procedures ensuring compliance Maintaining confidentiality handling sensitive information Confidentiality agreements contracts adhere legal regulations Always maintain professional demeanor interacting colleagues clients Build trust credibility fostering strong working relationships Critical thinking analytical problem-solving leveraging resources resolving disputes Effectively communicate complex ideas simple language Eloquent written verbal presentation skills facilitating clear understanding Differentiate ideas presenting compelling arguments Persuasive negotiation influencing outcomes Collaborative leadership inspiring motivating others Achieving goals setting priorities managing time efficiently Identifying opportunities innovation creativity driving results Delivering high-quality results meeting deadlines exceeding expectations Strong organizational skills maintaining multiple projects simultaneously Managing competing demands prioritizing tasks allocating resources effectively Developing strategic plans aligning resources achieving objectives Effective conflict resolution mediating conflicts promoting positive outcomes Developing strong interpersonal relationships building rapport fostering trust Encouraging open communication feedback creating a positive work environment Building upon strengths weaknesses developing self awareness improving performance Creating a culture inclusivity respect empathy understanding diversity backgrounds perspectives Encouraging collaboration teamwork promoting synergy enhancing collective achievements Strengthening accountability transparency honesty integrity professionalism Promoting continuous learning development enhancing capability capacity Fostering innovation creativity experimentation embracing change driving progress Improving processes efficiency productivity implementing improvements Recognizing celebrating employee successes achievements milestones accomplishments Providing constructive feedback coaching mentoring supporting growth development Ensuring equal opportunities fairness respect inclusion belonging diversity equity Creating a safe supportive environment free harassment bullying discrimination Supporting mental well-being physical health wellness programs Employee recognition rewards recognizing outstanding contributions Celebrating cultural heritage traditions promoting unity respect inclusivity Embracing technology digital transformation empowering employees innovating improving workflows processes Adopting agile methodologies iterative approach ensuring adaptability flexibility resilience Implementing data-driven decision-making leveraging insights informing strategies Continuous improvement quality excellence striving perfection reinforcing values mission vision Assisting training new hires colleagues integrating seamlessly into the team Partner collaborating other departments teams fostering synergies Enhancing office spaces amenities facilities providing comfortable productive working environments Engaging community outreach partnerships collaborations engaging local businesses organizations schools Establishing mentorship programs guiding career progression employee development Organising events workshops conferences seminars providing education training networking Developing strategic alliances partnerships collaborations establishing mutually beneficial relationships Facilitating open communication channels encouraging transparency feedback fostered by inclusive workplace Culture that is welcoming diverse respectful promotes equality treats everyone fairly regardless gender race ethnicity religion disability age sexual orientation gender identity background or belief Empowering employees develop their careers make meaningful contributions organisation Grow professionally personally becomes leader within their field Making informed decisions using data insights analysis contributing positively towards organisations success Demonstrates enthusiasm dedication passion role contributes significantly improves operations enhances reputation Encourages collaborative mindset fosters teamwork encourages innovative solutions drives progress enables creative problem solving builds confidence motivates others Creates inclusive environment where everyone feels valued respected heard Encourage critical thinking creative problem solving supports personal growth enhances skillset Cultivates sense belonging develops sense purpose makes decisions based on facts figures Data driven decision making leads to increased productivity reduced errors improved efficiency Collaboration drives success creates cohesive teams achieves common goals Inspires engagement motivation enthusiasm among employees Makes informed decisions uses evidence based research informs strategy Enthusiastic passionate dedicated individual who embodies core organisational values Drives progress innovation improvements within area expertise Enthusiasm commitment makes significant contributions helps achieve organisational goals Values diversity inclusion creates inclusive workplace culture fosters sense belonging Supports professional growth development helps individuals reach full potential Builds trust credibility establishes rapport with colleagues mentors Acts as coach provides guidance support empowers employees Makes tough decisions when necessary communicates effectively handles difficult situations appropriately Analytical thinker able interpret complex data identify patterns connections Provides actionable insights recommendations guides leaders make informed decisions Thrives under pressure adapts quickly responds positively challenging situations Strives continually improve self knowledge abilities consistently delivers high-quality results meets deadlines exceeds expectations Possesses excellent listening speaking writing abilities communicates clearly concisely articulates thoughts feelings emotions Positively influences peers supervisors champions organisations mission vision Leads by example sets tone positivity energy enthusiasm inspires others

Job description