Executive Assistant to Managing Director - Mumbai, India - Fashion TV India

Description

JobOverview:The ExecutiveAssistant to the Managing Director plays a crucial role inproviding highlevel administrative support and ensuring theefficient operation of the executive office. This position requiresa proactive and organized individual capable of handling a widerange of responsibilities including managing schedules coordinatingmeetings handling confidential information and facilitatingcommunication within theorganization.KeyResponsibilities:

1. CalendarManagement:

• Effectivelymanage the Managing Directors schedule including scheduling andcoordinating meetings appointments and travelarrangements.
• Prioritize and anticipate the MDscommitments ensuring efficient use oftime.

1. CommunicationLiaison:

• Actas a primary point of contact for internal and externalstakeholders screening and managing communications on behalf of theManaging Director.
• Draft and preparecorrespondence reports and presentations for the ManagingDirector.

1. MeetingCoordination:

• Coordinateand organize meetings conferences and events ensuring alllogistical aspects are handledseamlessly.
• Prepare meeting agendas attendmeetings and take accurate minutes asrequired.

1. InformationManagement:

• Manageand maintain confidential information with discretion andconfidentiality.
• Organize and update documentsfiles and databases relevant to the executiveoffice.

1. TravelArrangements:

• Arrangecomplex and detailed travel itineraries including flightsaccommodations and transportation ensuring a smooth travelexperience for the ManagingDirector.

1. AdministrativeSupport:

• Providegeneral administrative support to the executive office includingdocument preparation expense tracking and other adhoctasks.
• Handle incoming requests prioritizeissues and follow through on tasks to ensure timelyresolution.

1. ProjectAssistance:

• Assistin special projects or initiatives collaborating with variousdepartments as needed.
• Conduct research andcompile data to support decisionmakingprocesses.

Qualificationsand Skills:

• Bachelorsdegree in Business Administration Management or a related fieldpreferred.
• Proven experience as an ExecutiveAssistant or in a similar role supporting Clevelexecutives.
• Excellent organizational andtimemanagement skills.
• Strong written andverbal communication skills.
• Proficient inoffice productivity tools (Microsoft Office GoogleWorkspace).
• Discretion and confidentiality inhandling sensitive information.
• Ability tomultitask and prioritize effectively in a fastpacedenvironment.
• Exceptional attention to detailand problemsolvingskills.

PersonalAttributes:

• Professionalismand poise in representing the executiveoffice.
• Proactive and forwardthinking with theability to anticipate needs.
• Stronginterpersonal skills and the ability to build relationships acrossall levels of the organization.
• Flexibility andadaptability to handle changingpriorities.

office,management,travel,communication,confidentiality,administrative,organization