Administrative Coordinator - Kolkata, India - Biz Systems

Description

As an Administrative Coordinator, you will play a pivotal role in facilitating the smooth operation of our organization by providing comprehensive administrative support to various departments and teams. You will be responsible for managing administrative tasks, coordinating schedules, and ensuring efficient communication both internally and externally. Your attention to detail, organizational skills, and ability to multitask will be essential in maintaining a productive and cohesive work environment.

1. Calendar Management:
   • Manage and maintain executive calendars, scheduling appointments, meetings, and conference calls.
     
   • Coordinate meeting logistics, including arranging venues, preparing agendas, and distributing meeting materials.
     
   • Anticipate scheduling conflicts and proactively resolve them to optimize time management.
     
2. Documentation and Correspondence:
   • Draft, proofread, and edit various documents, reports, presentations, and correspondence on behalf of executives and department heads.
     
   • Maintain electronic and physical filing systems, ensuring documents are organized, easily accessible, and confidentially handled.
     
3. Meeting Coordination and Support:
   • Assist in organizing and coordinating departmental meetings, workshops, and events, including venue selection, catering arrangements, and audiovisual setup.
     
   • Take meeting minutes, prepare summaries, and follow up on action items to ensure timely execution of decisions and tasks.
     
4. Communication and Liaison:
   • Serve as a primary point of contact for internal and external stakeholders, including clients, vendors, and partners, addressing inquiries and requests promptly and professionally.
     
   • Facilitate communication between departments, relaying messages, disseminating information, and fostering collaboration.
     

Requirements

• Bachelors degree in business administration, communications, or a related field preferred.
  
• Proven experience in administrative support roles, with a track record of effectively managing multiple tasks and priorities.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
  
• Excellent written and verbal communication skills, with strong attention to detail and accuracy.
  
• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
  
• Discretion and confidentiality in handling sensitive information and correspondence.
  
• Strong interpersonal skills, with the ability to interact professionally with individuals at all levels within and outside the organization.
  
• Flexibility and adaptability to changing priorities and evolving business needs.
  
• Previous experience in event planning, travel coordination, or project management is a plus.
  

Benefits

• Hybrid Work Culture
  
• Work Out of Office opportunities based on requirements and conditions
  
• Performance Recognition
  
• Dynamic Career Growth
  
• Salary as per industry standards