executive secretary to director - Chennai, India - Chennai Urology And Robotics Institute

Description

Company Overview

Chennai Urology And Robotics Institute Pvt., Ltd., (CURI) is a super speciality hospital that focuses on urology, nephrology, and uro-oncology. We offer advanced facilities such as Robotic Surgery, Dialysis, Pharmacy, and Diagnostics. With a team of dedicated healthcare professionals, CURI aims to provide the highest quality of care to our patients. We currently have employees and our headquarters are located in Chennai. For more information, please visit our website:

Job Overview

We are seeking an experienced and highly organized Executive Secretary to support our Director at Chennai Urology And Robotics Institute. As the Executive Secretary, you will be responsible for managing and coordinating the Director's schedule, preparing correspondence and reports, and performing various administrative tasks. This is a full-time position based in Chennai, Tamil Nadu, India and requires a mid-level candidate with 4 to 6 years of experience. Excellent communication skills are essential for this role.

Qualifications and Skills

• Bachelor's degree in Business Administration or related field
• Proven experience as an Executive Secretary or similar role
• Excellent communication and interpersonal skills
• Strong organizational and time management skills
• Proficient in Microsoft Office Suite
• Ability to handle confidential and sensitive information with integrity
• Strong attention to detail and accuracy
• Ability to prioritize tasks and work under pressure
• Professional and polished demeanor

Roles and Responsibilities

• Manage and maintain the Director's calendar, ensuring effective scheduling of appointments, meetings, and travel arrangements
• Prepare and distribute correspondence, memos, and reports on behalf of the Director
• Coordinate and arrange meetings, including preparing agendas, taking minutes, and following up on action items
• Handle incoming and outgoing communications, including screening calls and responding to emails in a professional manner
• Maintain confidential records and files, ensuring information is organized and easily accessible
• Assist in preparing presentations, including gathering data, creating slides, and proofreading content
• Handle travel arrangements and accommodations for the Director and other team members as needed
• Provide general administrative support, including maintaining office supplies, managing expenses, and coordinating logistics for events