Admin Executives - Coimbatore, India - Easa College Of Engineering & Technology

Description

Responsibilities:

1. Office Management:
2. Overseeing daily office operations, including managing office supplies, equipment, and facilities to ensure smooth functioning.
3. Coordinating with various departments to facilitate administrative support and address operational needs.
4. Documentation and Record-Keeping:
5. Maintaining and organizing physical and electronic files, documents, and records, ensuring accuracy, confidentiality, and easy retrieval.
6. Preparing reports, presentations, and correspondence as required by management or other stakeholders.
7. Communication and Correspondence:
8. Handling incoming and outgoing communication, including phone calls, emails, and postal mail, and responding promptly or directing inquiries to the appropriate personnel.
9. Drafting and proofreading official correspondence, memos, and announcements for internal distribution.
10. Calendar Management:
11. Managing schedules, appointments, and meetings for senior management and other staff members, ensuring efficient use of time and resources.
12. Coordinating travel arrangements, accommodation, and logistics for business trips, conferences, and events as needed.
13. Visitor Management:
14. Welcoming and assisting visitors, guests, and clients, providing directions, information, and hospitality services as required.
15. Ensuring compliance with security protocols and maintaining a visitor log to track entry and exit of visitors.
16. Data Entry and Processing:
17. Entering data into computer systems, databases, and spreadsheets accurately and efficiently, verifying data integrity and completeness.
18. Assisting with data analysis, report generation, and information retrieval to support decision-making and operational planning.
19. Administrative Support:
20. Providing administrative assistance to various departments or teams, including scheduling meetings, preparing agendas, and taking meeting minutes.
21. Assisting with special projects, events, or initiatives by coordinating logistics, preparing materials, and providing logistical support.
22. Vendor Coordination:
23. Liaising with external vendors, suppliers, and service providers to procure goods, services, or equipment as needed, ensuring timely delivery and adherence to quality standards.
24. Managing vendor contracts, agreements, and invoices, and maintaining accurate records of vendor transactions and payments.

Requirements:

1. Bachelor's degree in business administration, management, or a related field (preferred).
2. Proven experience in administrative roles, office management, or related areas.
3. Proficiency in computer skills, including MS Office applications (Word, Excel, PowerPoint, Outlook) and office equipment.
4. Excellent communication skills, both verbal and written, with strong interpersonal abilities.
5. Highly organized with attention to detail and the ability to prioritize tasks effectively.
6. Adaptability and flexibility to work in a fast-paced environment and handle multiple responsibilities.
7. Professional demeanor with a customer service-oriented approach and a positive attitude.