Executive Assistant - Gurugram, India - BellaVita

Description

Job Summary:

We are seeking a dynamic and organized Executive Assistant & PR Coordinator to provide comprehensive administrative support to our founder's office while also managing coordination with PR agencies. This role requires a proactive individual with excellent communication skills, a keen eye for detail, and the ability to handle multiple responsibilities concurrently. The Executive Assistant & PR Coordinator will play a crucial role in ensuring the smooth operation of the founder's office and maintaining effective communication with external PR partners.

Responsibilities:

Founder Office Management:

• Manage the founder's calendar, scheduling appointments, meetings, and events efficiently.

Coordinate travel arrangements and logistics for the founder, including flights, accommodations, and transportation.

• Prepare materials and agendas for meetings, ensuring the founder is well-prepared and informed.
• Act as the primary point of contact for the founder's office, screening calls, responding to inquiries, and handling correspondence.
• Conduct research and compile information to support the founder's projects and initiatives.
• Assist with special projects and tasks as assigned by the founder, demonstrating flexibility and adaptability.

Maintain confidentiality and handle sensitive information with discretion.

PR Coordination:

• Serve as the liaison between the founder's office and external PR agencies, maintaining regular communication and providing updates on initiatives and priorities.
• Coordinate PR campaigns and initiatives, ensuring alignment with the founder's vision and objectives.
• Assist in the development of press releases, media kits, and other PR materials. Manage media inquiries and interview requests, coordinating responses and scheduling as necessary.
• Monitor media coverage and track PR metrics, providing regular reports to the founder and senior management.
• Collaborate with internal teams to ensure consistency of messaging and alignment with branding guidelines.
• Stay updated on industry trends and best practices in PR and communications, providing recommendations for improvement

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Qualifications:

• Bachelor's degree in any field.
• Proven experience as an executive assistant or similar role, preferably supporting senior executives or founders.
• Experience in PR, communications, or media relations is highly desirable.
• Strong proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.

Benefits:

• Competitive salary
• Professional growth opportunities
• Collaborative and inclusive work culture
• Exposure to cutting-edge technologies Excited to join in shaping the future of talent management and making a meaningful impact in the world of AI