Human Resources Administrator - Ahmedabad, India - Lyeloon

Description

Position Overview:

We seek a proactive HR & Admin Manager to lead recruitment efforts, alleviate partner workload, and manage office operations seamlessly. The ideal candidate must multitask efficiently, possessing strong organisational skills and proactive problem-solving abilities. This role requires managing recruitment, maintaining a conducive work environment, and coordinating office logistics. The HR Manager will play a vital role in attracting top talent and supporting the organisation's growth objectives while ensuring smooth office functioning.

Key Responsibilities:

1) Office Management:

• Oversee the day-to-day operations of the office, ensuring smooth functioning and a conducive work environment.
• Manage office supplies, equipment maintenance, and vendor relationships.
• Coordinate office logistics such as space planning, facilities management, and security.

2) Operations Team Management:

• Lead and supervise the operations team, providing guidance, support, and mentorship.
• Delegate tasks, set goals, and monitor progress to ensure efficiency and productivity.
• Conduct regular team meetings, performance evaluations, and training sessions.

3) Effective Communication:

• Manage email correspondence and communication on behalf of senior executives, ensuring timely responses and accurate information.
• Filter incoming calls and inquiries, providing appropriate responses or redirecting as needed.

4) Office Operations and Team Coordination:

• Liaise with various departments and teams to streamline operations and enhance collaboration.
• Facilitate effective communication among team members, ensuring everyone is informed and aligned on priorities and goals.

5) Administrative Support:

• Provide administrative support to senior executives, including document preparation, file organisation, and report generation.
• Assist with special projects, research tasks, and presentations as required.

6) Finance and Expense Management:

• Manage petty cash funds, including disbursing and reconciling cash transactions.
• Process credit card payments, ensuring accuracy and compliance with financial policies and procedures.
• Maintain records of expenses, receipts, and invoices, reconciling accounts regularly.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or related field.
• Proven experience in HR management roles, with a focus on office management and team leadership.
• Strong organisational and multitasking skills, with the ability to prioritise tasks effectively.
• Excellent communication and interpersonal skills, with the ability to interact with individuals at all levels of the organisation.
• Proficiency in Microsoft Office Suite and other office productivity tools.
• Knowledge of HR policies, procedures, and best practices.
• Experience in finance and expense management is advantageous.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Leadership qualities with the ability to motivate and support a team towards achieving goals.