PA to Regional Director - Mumbai, India - Charlotte Frank

    Charlotte Frank
    Charlotte Frank Mumbai, India

    3 weeks ago

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    Description

    Our client, one of the world's leading privately owned multi-channel retail groups is looking for an outstanding Personal Assistant support the Business Owner in Mumbai, India. This role will offer the most exciting of environments and cover a wide range of exposure across multiple parts of the ever-expanding business.

    Responsibilities

    • Screening phone calls, emails and other correspondence and forwarding important messages while responding to routine inquiries.
    • Scheduling and managing appointments and meetings for the Senior Executive.
    • Making travel arrangements, including booking flights, visas, hotels, and transportation for the Senior Executive and family members
    • Organizing and maintaining both paper and electronic files and records
    • Handling expense reports and reimbursement requests
    • Liasing with other senior staff members, clients, vendors, and partners
    • Collaborating with other administrative staff members for day-to-day routine requirement
    • Maintaining confidentiality and handling sensitive information appropriately
    • Maintaining & Updating Club Membership Accounts for the Senior Executive
    • Updating and usage of Reward Points of all Airlines and Credit Cards for the Senior Executive and family.
    • Keeping a tab on all the renewals of Passports & Visas for the Senior Executive and family.
    • Maintaining Personal Bank Accounts (internet transactions, etc.)
    • Maintaining Financial Year Travel Details for the Senior Executive for his NRI Status
    • Coordinating with the Advocates for the ongoing cases
    • Arranging Visa for the Household Staff for their travel with the family to other countries
    • Attending to all the maintenance of the house and daily household needs in coordination with the houses hold staff.
    • Visit Residence to check on the smooth running of the house, i.e. working of the internet, appliances, etc.
    • Booking of Hotels for all the Buyers visiting the company's offices and facilities

    Requirements

    • Minimum of 10 years' experience directly supporting at the C-Suite level.
    • Possess a global mindset by having worked with expatriate bosses both directly and indirectly across multiple time zones
    • Exceptional written and verbal communication skills in English
    • Exceptional stakeholder management and be the gatekeeper for the Senior Executive
    • Ability to anticipate needs or problems, think "outside of the box" and proactively offer solutions.
    • A strong service ethic, commitment, flexibility, and resilience required.
    • Responsive and autonomous with the flexibility to adapt to ever-changing priorities and responsibilities.
    • Detail minded with ability to prioritise workload and meet with tight deadlines.
    • Energetic with ability to remain calm and focused in fast-paced environments.
    • Advanced knowledge of Microsoft Office suite (Excel, PowerPoint, Word, Outlook)

    For further details, please contact Shaleena Mulchandani or send across your details to

    Job Code: SM/12432

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