Administration Assistant - Hyderabad

Only for registered members Hyderabad, India

1 month ago

Job summary

The Admin Assistant will handle daily administrative operations front office management employee coordination and documentation support in our Clinical Research Organization The role requires strong communication skills discipline professionalism and the ability to multitask in a fast paced environment while ensuring smooth office functioning Key Responsibilities 1 Front Office Reception Management Manage front desk operations including visitor greetings phone calls emails and courier coordination Maintain a clean organized and welcoming reception area Handle visitor logs issue visitor passes follow security protocols 2 Documentation File Management Maintain organize administrative documents office files and employee records Protect manage confidential documents agreements ID proofs onboarding forms etc Maintain both soft copy hard copy filing systems for efficient retrieval 3 Office Coordination Facility Management Oversee housekeeping activities office cleanliness facility upkeep Manage inventory of office supplies stationery pantry items raise purchase requests Coordinate with service providers for repairs maintenance other facility needs 4 HR Onboarding Support Support HR in employee onboarding document collection joining kit preparation Assist attendance tracking leave management staff movement registers Help schedule interviews meetings orientation sessions Prepare basic HR reports as needed 5 Meetings Trainings Internal Coordination Manage conference training room bookings projector setups meeting arrangements Coordinate with departments to support their administrative operational needs Circulate internal notices circulars announcements promptly 6 Vendor Purchase Coordination Coordinate vendors quotations services purchases invoice collection Follow up with vendors housekeeping maintenance IT IT utilities Maintain trackers vendor details purchase records service followup Reporting Record Maintenance Maintain daily weekly monthly administrative reports Update trackers supplies expenses office maintenance admin tasks Provide timely updates management on offic operations issues requirements Required Skills Competencies Excellent communication skills written verbal Strong interpersonal skills positive professional attitude Good organizational time-management abilities Proficiency MS Office Excel Word Outlook Detailoriented disciplined capable handling confidential information Ability multitask manage responsibilities independently Willing work rotational shifts required

Job description

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Administration Assistant - Hyderabad

Job summary

Job description

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