Personal Secretary - Namakkal, India - NSS ITC

Description

Roles & Responsibility

Calendar Management:

• Organize and manage executive calendars, scheduling meetings, appointments, and travel arrangements.
• Prioritize conflicting needs, handle matters expeditiously, proactively, and follow through on projects to successful completion.

Communication:

• Screen and direct phone calls and emails, responding to inquiries when appropriate.
• Prepare and edit correspondence, communications, presentations, and other documents.

Meeting Coordination:

• Coordinate and prepare materials for meetings, conferences, and presentations.
• Take minutes and maintain records of executive meetings.

Administrative Support:

• Prepare expense reports and manage reimbursements.
• Maintain office filing systems and ensure accuracy and confidentiality of files and records.
• Order office supplies and maintain inventory.

Confidentiality:

• Handle confidential information with discretion and maintain a high level of confidentiality at all times.

Travel Arrangements:

• Arrange travel itineraries, accommodations, and logistics for business trips.
• Ensure travel arrangements are cost-effective and meet the executive's requirements.

Special Projects:

• Assist with special projects and provide support to other departments as needed.

Desired Skill Set:

• Master's degree in Business Administration, Secretarial Studies, or related field preferred. Minimum of 1 years of experience as a Personal Secretary or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to work independently with minimal supervision.
• High level of professionalism and discretion. Strong attention to detail.