Executive Assistant - Faridabad, India - KGN Recruiter

Description

with a passion for delivering exceptionalproducts/services to our clients


SkillsRequired:
1)

Excellent follow up skills.2)Should have knowledge of MS Office especially EXCEL &Word.3) Good command overEnglish.4)ShorthandWork Experience:
Should have 13years of experience as an assistant or secretary to the MD of acompany

Others:
1)Married.2) Staying maximum 45 minstravelling from RCPL.3) Required someonewith job stability not someone who has been jumping jobs often.4) Should behonest.5) Should be open to doing personaltasks of boss.


Job Description:

Summary:

The role ofan Executive Assistant to a Managing Director is multifaceted andinvolves various key points to ensure the smooth functioning of theexecutives office and to support their daily responsibilities.

Hereare some important points on how an Executive Assistant works witha MD:1.

Effective Time Management:
ExecutiveAssistants help the MD manage their time efficiently by schedulingand prioritizing tasks Calendar Management appointments andmeetings and constant gentle reminders of pending and importanttasks

2 Communication Liaison:
Acting as acommunication bridge they manage and screen phone calls emails andother correspondence ensuring that the most important matters arebrought to the MD s attention

3 TravelArrangements:
Executive Assistants are responsible for makingtravel arrangements including booking flights hotels andtransportation and providing detailed itineraries for businesstrips and coordinating for requirements with travel agents for Visaapplications also

4 Meeting Coordination:
They schedule and coordinate meetings prepare meeting agendas takeminutes and distribute relevant materials ensuring that the MD iswellprepared for each meeting

5 DocumentManagement:
Organizing and maintaining important documents filesand records including sensitive and confidential information is acrucial part of their role

6 Research andReporting:
They conduct research on various topics gatherinformation and create reports using internet and taking out printsin well managed files with short listing

7Expense Management:
Managing expenses tracking receipts andsubmitting accurate and timely expense reports to maintainfinancial transparency

8 Confidentiality:
Handling sensitive information with the utmost discretion andmaintaining the highest level ofconfidentiality

9 Gatekeeping:
Screeningand prioritizing phone calls visitors and requests to ensure the MDs time is used efficiently finishing off meeting people who are notactually required to meet MD


10 TechnologyProficiency:
Proficiency in office software scheduling tools andcommunication platforms to effectively manage and streamline theMDs tasks

11 Personal Assistance:
Occasionally providing personal assistance to the MD such asmanaging personal appointments and errands. Runner boys will beappointed to you for errands. ExampleMovie tickets dinnerreservation house repair works etc.12.


Relationship Building:
Building a strong working relationship withthe MD to understand their preferences work style and priorities.

EA has to be the voice of MD in doing what MD wants and alsorequired to coordinate with all teams like Sales Operations Financeetc and Cooperate amically everytime and all the time and Reportback to MD.13.

Adaptability:
Being flexibleand adaptable to changing priorities as the needs and demands onthe MD can evolve rapidly

14 ProjectSupport:

Assisting with special projects initiatives and strategicplanning efforts that the MD is involved in like sales operationsfinance etc and cooperate amicably with everyone every time and allthe time and report back toMD.

management,communication,assistants